Rebuild pump and replace pump for sewer plant

The West Virginia Division of Corrections and Rehabilitation is seeking a sole-source procurement for the Huttonsville Correctional Center and Jail, specifically targeting sewer plant pump repair and replacement services. The procurement involves two primary line items: rebuilding one existing sewer plant pump and providing one replacement pump, both with manufacturer specification model number 40151517. Precision Pump Services of Charleston, West Virginia, has been identified as the exclusive authorized vendor for this procurement. The solicitation was issued on November 13, 2025, with a proposal submission deadline of December 1, 2025, at 10:30 a.m. The contract will cover repair services including a repair kit, shaft repair, labor, and parts procurement, with an estimated 5-10 day lead time for parts and 1-2 week lead time for the replacement pump. Key procurement documents include an Agency Sole Source Determination form and a Direct Award Posting and Justification Form, which outline the specific technical requirements and procurement rationale.

The procurement is structured as a direct award with no competitive bidding, justified by the vendor's exclusive compatibility with existing equipment and system requirements. No specific set-aside designations for disadvantaged enterprises were noted in the documentation. The total contract value is $14,704.00, broken down into $2,873.00 for repair services and $11,831.00 for the replacement pump. The contract term will extend from the issuance of the Award Document until all contracted goods have been delivered, with a maximum duration of one fiscal year and no renewal options. The procurement is limited to Precision Pump Services, with an exclusion for vendors in Marshall, Ohio, Brooke, and Hancock counties. The contract will be delivered to the Huttonsville Correctional Center, located at PO Box 1, 109 HCC Boulevard, Huttonsville, West Virginia 26273-0001. The primary contact for this procurement is Theresa J. Dorsey from the West Virginia Department of Administration Purchasing Division, who can be reached at (304) 558-3793 or theresa.j.dorsey@wv.gov.