Direct Award Posting Summary

This is a Direct Award Posting and Justification Form issued by the West Virginia Division of Corrections and Rehabilitation (DCR) for the Huttonsville Correctional Center and Jail. The procurement seeks to rebuild one pump and replace one pumpfor the sewer plant at an ASAP delivery timeframe. The agency is pursuing a direct award rather than competitive bidding based on sole-source vendor authorization and compatibility requirements with existing equipment. The contract is structured as a one-time purchase with a term extending from the issuance of the Award Document until all contracted goods have been delivered, not to exceed one fiscal year. No renewal options are available under this solicitation.

The total contract value is $14,704.00, which includes repair services priced at $2,873.00 (comprising repair kit, shaft repair, labor, and 5-10 day lead time for parts) and a replacement pump priced at $11,831.00 (with 1-2 week lead time). The vendor identified as the sole authorized distributor in West Virginia for this pump model, excluding Marshall, Ohio, Brooke, and Hancock counties, is Precision Pump Services, located in Charleston, West Virginia. The direct award justification cites competition unavailability, with the agency noting that alternative vendors would require system modifications incompatible with the existing equipment, thereby increasing costs to the facility. The procurement officer is Theresa Dorsey, and the request date is October 29, 2025. The contract is approved for advertisement subject to the standard West Virginia state procurement terms and conditions.