Real Estate Tax Paying Agent Service Small Purchase

The Illinois Housing Development Authority (IHDA) is seeking a Real Estate Tax Paying Agent Service through a small purchase procurement process. The contract involves processing tax payments for approximately 1,700 parcels across multiple Illinois counties, with specific service requirements including electronic file preparation and submission to county treasurers, providing payment due reports, handling parcel adjustments, delivering final payment files, obtaining payment confirmations, and conducting delinquency reviews. Qualified vendors must demonstrate proven experience processing real estate tax payments in Illinois counties, familiarity with electronic payment platforms like GovTech and AutoAgent, and the ability to meet county-specific formatting requirements. The contract will have a 5-year term, with pricing to be submitted through BidBuy on a per-parcel basis. All submitted prices must remain valid for 90 days, and the evaluation criteria will focus on the lowest total bid for all services. The solicitation was posted on October 7, 2025, with proposals due by October 14, 2025, and no subcontracting will be permitted.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, though vendors must complete comprehensive standard Illinois certifications covering 34 separate compliance requirements. Vendors will be required to complete detailed documentation including the Standard Illinois Certifications, a Taxpayer ID Number form, and meet strict compliance standards related to business practices, employment policies, tax compliance, and ethical conduct. The contract will be funded through locally held funds, not general revenue, and follows a NET30 payment policy. While no incumbent vendor is specified, successful bidders must meet rigorous requirements including maintaining general commercial liability insurance of $1,000,000 per occurrence, auto liability coverage of $1,000,000, and worker's compensation insurance. Although a specific budget range is not explicitly stated, the per-parcel pricing model suggests the total contract value will be determined by the number of parcels and the rates submitted by the winning vendor.