RE-bid vehicle wrapping services

This is a Best Value Bid solicitation issued by the State Fiscal Accountability Authority's Division of Procurement Services on behalf of South Carolina State University (SCSU) for on-call, as-needed vehicle wrapping services. The procurement encompasses design, production, and installation of full and partial vinyl vehicle wraps for the University's fleet, including services such as translating design concepts into production-ready layouts customized to specific vehicle dimensions, providing digital proofs for approval, printing designs using professional-grade vinyl materials (3M Cast Digital Vinyl IJ175 or comparable), removing existing wraps as required, and installing wraps in accordance with manufacturer guidelines and industry best practices. The current anticipated needs include wrapping five vehicles: a 2004 Damon Intruder mobile unit, a 2011 Ford Econoline cutaway bus, a 7x14 Silver Rock enclosed trailer, a 2016 Freightliner Van Sprint, and a 2007 Ford Econoline van. Pricing must be submitted as unit prices for cast digital vinyl materials (per square foot), hourly labor rates for installation (per unit), and hourly rates for removal of existing wrap materials (per unit), evaluated based on a sample 2023 Ford E-350 requiring 320.8 square feet of vinyl. All technicians must be certified installers for the vinyl brand being offered, and the contractor must provide a minimum five-year warranty on materials and installation plus three-year labor warranty, maintain a secure, climate-controlled installation facility, and assume responsibility for damage to vehicles in its care. Award will be made based on evaluation criteria weighted at 60 percent pricing, 20 percent technical response, and 20 percent qualifications. Proposals are due online by May 27, 2026 at 11:00 a.m. EST, with questions due by May 12, 2026 at 4:00 p.m. EST, and award will be posted on June 18, 2026.

The contract term is one year initial with two optional one-year renewal terms for a maximum potential contract life of three years, beginning July 1, 2026 and ending June 30, 2029. No set-asides or special preferences apply to this solicitation, meaning there are no disadvantaged enterprise designations or restrictions on the types of organizations that can respond. The University does not guarantee minimum volume and does not anticipate immediate service needs but requires the contractor to be prepared to respond to future requests. No incumbent vendors, current contractors, or existing infrastructure requiring integration have been identified in the solicitation documents. The solicitation does not specify an award value or budget range; pricing will be evaluated competitively among responsive and responsible offerors whose offers are determined most advantageous to the State.