Re-Bid: Golf Range Equipment and Supplies : COOP - Catalog

Bergen County, New Jersey is conducting a re-bid solicitation (BC-BID-26-22.1) for the furnish and delivery of golf range equipment and supplies through multiple catalog vendors under a cooperative purchasing agreement for a 24-month period commencing on the date of award. The procurement seeks golf range equipment, equipment accessories, repair parts, and related supplies, including specific items such as Easy Picker bulk ball collecting equipment, Range Servant bulk golf ball dispensing machines, ball washer equipment, and range golf balls to serve multiple Bergen County using agencies. Vendors must be official distributors for any catalogs offered and must submit percentage discounts off their lowest catalog prices, which will remain fixed throughout the contract period; however, vendor price increases reflected in newly published catalogs will be honored with at least ten working days' notice. Vendors must also provide installation and repair rates for standard business hours (Monday through Friday, 8:00 AM to 5:00 PM) and after-hours/weekend service (Monday through Friday, 5:00 PM to 8:00 AM, plus weekends), delivery timelines in calendar days, and complete contact information. Electronic sealed bids must be submitted through Bergen County's eProcurement platform, Bonfire, at www.Bergenbids.com, with a deadline of Wednesday, May 20, 2026, at 12:00 Noon prevailing time. Awards will be made to the lowest responsible bidder meeting specifications, with the local unit reserving the right to award items separately or based on total bid pricing at its discretion. The contract includes no minimum orders, no shipping charges, and payment is based on catalog price less the negotiated discount.

Respondents must comply with all applicable New Jersey statutes and regulations, including mandatory affirmative action and equal employment opportunity requirements under N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27. Vendors must submit various mandatory compliance documents including a Vendor Information Form, Statement of Ownership Disclosure, Disclosure of Investment Activities in Iran certification, Certification of Noninvolvement in Prohibited Activities in Russia or Belarus, General Terms and Conditions acknowledgment, Form W-9, E-Signature Agreement, and vendor profile information indicating business classification and socioeconomic status if applicable (small business, minority-owned, women-owned, or veteran-owned enterprises). All vendors must carry at least $1,000,000 in general liability and automobile liability insurance coverage and agree to a 1% administrative or participation fee on total sales volumes, with quarterly reporting to the New Jersey Cooperative Purchasing Alliance (NJCPA) due on October 15th, January 15th, April 15th, and July 15th. No specific budget ranges or award values are identified in the solicitation documents; however, the contract is structured on a firm fixed-price basis with pricing quoted FOB to the local unit's locations. No incumbent vendors or current contractors are identified in the available documents, and no site visits or bidders' meetings are specified as requirements for this procurement.