Radiation monitoring

The West Virginia Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitations, issued Agency Request for Quote (ARFQ) DCR2500000093 for an open-end radiation monitoring contract serving Kanawha County and facilities statewide. The procurement seeks vendors to supply approximately 165 PA Badges or equivalent area monitoring devices on a quarterly basis, with deliverables including personal dosimetry badges, additional badge provisions, sorting and packing services, shipping services, late or unreturned badge fees, and NRC Form 5 Reports or equivalent documentation. All radiation monitoring products must utilize Luxel technology, meet U.S. accreditation standards, demonstrate heat/moisture/pressure resistance, and include velcro holders with adhesive backing for surface mounting. Vendors must provide online access to paperless radiation dosimetry reports and submit annual NRC Form 5 Reports at no additional cost to the Agency. Standard orders must be delivered within thirty working days of receipt with F.O.B. destination pricing included in bid costs, while emergency orders require delivery within fifteen working days. The bid deadline is March 31, 2025, at 10:30 a.m., with a question deadline of March 26, 2025, and bids must be submitted electronically through wvOASIS or in sealed format to the WV Division of Administrative Services at 1124 Smith Street, Second Floor, Charleston, West Virginia 25301. Award will be made to the vendor providing the lowest overall total cost for all specified items.

The solicitation does not identify any set-aside designations or restrictions limiting participation to specific business classifications or disadvantaged enterprises. No incumbent vendor or current contractor information is disclosed in the available documentation. The contract is structured as an open-end agreement with a one-year initial term and four optional one-year renewal periods, contingent upon mutual written agreement between the vendor and Agency. Vendors must provide firm pricing for the initial contract year with no price increases permitted during the first twelve months; thereafter, price adjustments may be requested no less than thirty days prior to contract anniversaries, limited to the lesser of prior year Consumer Price Index comparison or 3 percent, subject to Agency approval. The apparent successful vendor must provide a performance bond equal to 100 percent of the contract value and maintain Commercial General Liability Insurance with a minimum of $1,000,000 per occurrence, with the State listed as an additional insured. No specific budget range or award value is provided in the solicitation materials; pricing will be determined through competitive bidding based on submitted unit costs and quantities for each service line item.