Radiation monitoring

The State of West Virginia Department of Homeland Security Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitations, is procuring radiation monitoring services through an Agency Request for Quote (ARFQ DCR2500000066) covering Kanawha County and multiple locations throughout West Virginia. The procurement seeks PA Badges or equivalent area monitoring devices with Luxel radiation monitoring capabilities and Velcro holders to be supplied on a quarterly basis in quantities of approximately 165 units per quarter, with additional dosimeters available upon agency request. Deliverables include the supply of PA Badges, sort and pack services for multiple shipping sites, shipping services, late or unreturned badge fee processing, and annual NRC Form 5 reports with online access to paperless radiation dosimetry reports at no additional cost. All contract items must meet U.S. Accreditation Standards and be heat, moisture, and pressure resistant, with vendors required to provide a designated primary contract manager available during normal business hours and maintain sufficient inventory to meet contract obligations. The vendor selection will be based on the lowest overall total cost meeting all required specifications, with pricing evaluated through the submitted Exhibit A Pricing Page. Standard order delivery must occur within thirty working days, with emergency orders within fifteen working days, with all delivery charges included in bid pricing on an F.O.B. destination basis. The solicitation opened January 24, 2025, with a question deadline of January 31, 2025 (five business days prior to the pre-bid meeting), and bids are due February 7, 2025, at 10:30 a.m., to be submitted electronically through wvOASIS or as signed delivery to 1124 Smith Street, Second Floor, Charleston, WV 25301, with contact Wassef Maazaoui at 304-558-9093 or wassef.maazaoui@wv.gov.

The solicitation documentation does not specify set-aside designations, disadvantaged enterprise requirements, or restrictions on organizational types eligible to respond. No incumbent vendor or current contractor information is provided in the available documentation. The contract will be implemented across 33 correctional and detention facilities throughout West Virginia, with monitoring required at approximately 145 individual badge locations including facility entrances, mail rooms, intake areas, administrative areas, and control rooms, which may necessitate integration with existing facility infrastructure and procedures. The base contract period is one year with four optional one-year renewal periods, subject to mutual written agreement with renewal requests due thirty days prior to contract expiration. Vendors must certify compliance with all applicable federal, state, and local laws, provide evidence of commercial general liability insurance in the amount of $1,000,000 per occurrence, and obtain proper registration with the State prior to contract award. No price increases are permitted during the initial twelve-month period; thereafter, vendors may request adjustments no less than thirty days prior to the contract anniversary date, limited to the lesser of prior-year Consumer Price Index comparison or 3%, subject to agency approval. The specific budget range or total contract award value is not disclosed in the procurement documents, as pricing is to be submitted by vendors on the required Exhibit A Pricing Page.