R00B6600216 - Vehicle Equipment Adaptation Prescription Agreement (VEAPA) for DORS Client (CS #26-08)

Maryland's Division of Rehabilitation Services is soliciting bids for vehicle adaptation services for a specific DORS client with a spinal cord injury (C5 ASIA A) through IFB R00B6600216, with bids due July 17, 2026 at 12:00 noon. Bidders must hold current NMEDA QAP/MQAP certification to be eligible for award — this is a hard qualification gate.

The scope is a complete minivan conversion and adaptive driving control system for a 2026 Chrysler Pacifica Touring L. Required modifications include a Braun Ability WAV XT power fold-out lift conversion, wheelchair securement systems, primary driving controls (hand controls, electronic gas/brake system, steering modifications), secondary controls (remote switches for wipers and cruise), and dashboard shift adaptation from automatic to dial shift. All work must meet or exceed NMEDA and Federal Motor Vehicle Safety Standards, include one year of full manufacturer warranty, and undergo final fitting and checkout with the client, mobility dealer technician, and Certified Driver Rehabilitation Specialist present.

This is a firm fixed-price, single-award IFB for a one-year base term with no renewal options. Contractors must provide itemized labor and equipment costs through the specified Excel bid form (Version 2, incorporated via Addendum 2). Quotations must remain firm for 120 days from the bid due date, with authorization to begin work permitted within a 90-day window. The contract contains federal funding under the Rehabilitation Act of 1973 (CFDA 84.126) and requires compliance with lobbying restrictions, civil rights statutes, and federal executive compensation caps where applicable.

Bidders must demonstrate three years of vehicle adaptation experience with references from the past five years and carry Commercial General Liability ($1 million per occurrence / $3 million aggregate), Errors and Omissions ($1 million per claim / $3 million aggregate), Worker's Compensation, and Automobile/Commercial Truck Insurance. No MBE or VSBE subcontracting goals apply. Required insurance ($1 million minimum Worker's Compensation per occurrence) and comprehensive documentation requirements — including NHTSA Make Inoperable disclosure, QAP certifications, warranty documentation, and the consumer's signed modification agreement — apply at final invoice. Bids must be submitted electronically through eMMA and remain irrevocable for 120 days or until protests resolve. The pre-bid meeting occurred June 30, 2026; questions were due July 6. Addendum 2 (posted July 13) extended the bid deadline from July 14 to July 17 and introduced the revised Excel price form (Version 2).