QC/QA Asphalt Concrete Aggregate & Hot Mix Test/P0010(158)296 PCN 06Q9

The State of South Dakota Department of Transportation is issuing a Request for Proposal for QC/QA Asphalt Concrete Aggregate and Hot Mix Testing services for a resurfacing project on SD 10 from James River to Britton in the Aberdeen Area. The procurement seeks testing services for approximately 66,000 tons of Class Q2R mix, with work to be performed both in laboratory and on-site settings in accordance with the SDDOT Materials Manual. The successful contractor must provide two QC/QA technicians with current certifications in both Aggregate Testing and Hot Mix Testing to work 13-hour days Monday through Friday and every other Saturday for an estimated 4-6 weeks. All testing equipment will be provided by SDDOT, eliminating equipment procurement requirements for the contractor. The State will evaluate proposals based on specialized expertise, technical competence, available resources, past performance records, familiarity with the project locale, project management techniques, and ability to handle special project constraints. Offerors must submit a Letter of Intent by March 2, 2026, at 5:00 p.m., with formal proposals due no later than March 30, 2026, and oral presentations may be required on or about April 3, 2026, at the offeror's expense. The contract is anticipated to commence on April 3, 2026, and end on December 31, 2027, unless terminated earlier.

No set-aside designations or restrictions specific to disadvantaged enterprises are mentioned in the procurement documentation. Interested contractors should submit cost proposals on an hourly basis reflecting actual costs, with the option to submit multiple cost proposals if desired, and must include at least three references of previous similar service contracts as part of their proposal. The contractor must maintain specified insurance coverage including Commercial General Liability ($1,000,000 per occurrence), Professional Liability ($1,000,000), Business Automobile Liability ($1,000,000 per accident), and Workers' Compensation insurance as required by South Dakota law. The contract budget is not to exceed $65,000.00 total, with payment made upon satisfactory completion of services based on itemized invoices submitted with signed state vouchers. Inquiries concerning the RFP should be directed to Robert Ward at robert.ward@state.sd.us with the subject line "RFP#26RFP19385," and no inquiries will be accepted after the deadline specified in the Schedule of Activities. The State reserves the right to reject any or all proposals and negotiate with successive ranked offerors until an agreement is reached.