QC/QA Asphalt Concrete Aggregate & Hot Mix Test/P 0027(16)198:PCN 09HV

The South Dakota Department of Transportation (SDOT) Aberdeen Area Office is seeking a contractor to provide Quality Control/Quality Assurance (QC/QA) Asphalt Concrete Aggregate and Hot Mix Testing services for an asphalt concrete resurfacing project on SD 27 in Day/Marshall County. The primary deliverables include laboratory and on-roadway testing of asphalt concrete and related materials in accordance with the SDDOT Materials Manual, with the project involving 31,000 tons of Class Q2R mix expected to be completed over 3-4 weeks of paving activities. The contractor must employ two QC/QA technicians who hold certifications in both Aggregate Testing and Hot Mix Testing, and the State will provide all necessary testing equipment. Key evaluation criteria include specialized expertise and technical competence, available resources, past performance records, availability and familiarity with the project locale, proposed project management techniques, and ability to handle special project constraints. Critical deadlines include a Letter of Intent due by March 2, 2026 at 5:00 p.m., proposals due by March 30, 2026, optional oral presentations on April 3, 2026, and a contract commencement date of April 3, 2026 through December 31, 2027. Inquiries regarding the RFP must be submitted via email to Robert Ward at robert.ward@state.sd.us with the subject line "RFP#26RFP19386" prior to the specified inquiry deadline, with all questions and responses posted on the state's e-procurement system.

The RFP document does not specify set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organization types, indicating the opportunity is open to qualified bidders generally. No incumbent vendors or current contractors are identified in the available documentation. The contractor must obtain and maintain comprehensive insurance coverage, including commercial general liability insurance of at least $1,000,000 per occurrence, professional liability insurance of at least $1,000,000, business automobile liability insurance of at least $1,000,000 per accident, and workers' compensation insurance as required by South Dakota law. Compensation will be structured on an hourly actual cost basis with payment made upon satisfactory completion of services and submission of itemized invoices with signed state vouchers, consistent with South Dakota Codified Law Chapter 5-26. The total contract amount shall not exceed $65,000.00 for the duration of the engagement. The State reserves the right to reject any or all proposals and to negotiate contract terms with the highest-ranked offeror, with authority to proceed to the next-ranked offeror if negotiations are unsuccessful.