QADIAG30SB

The Maryland State Highway Administration (SHA), an agency of the Maryland Department of Transportation, is soliciting bids under IFB QADIAG30SB for three-year on-call mobile diagnostic services for its heavy-duty dump truck fleet, with bids due November 19, 2026 at 11:00 a.m. This is a small business reserve procurement limited to businesses certified by the Governor's Office of Small, Minority & Women Business Affairs (GOSBA) Small Business Reserve Program. The IFB carries no MBE, DBE, or VSBE participation goals, and bidders must register with the State Department of Assessments and Taxation (SDAT) before award.

The scope covers state-owned and state-controlled heavy-duty dump trucks used in highway maintenance, including Freightliner 108SD and 114SD models and units acquired during the term. Diagnostics span engine, transmission and drivetrain, diesel emissions and aftertreatment, electrical and electronic systems, braking, and dump body and auxiliary controls, with written reporting of findings. The contractor supplies all personnel, diagnostic equipment, tools, laptops, hardware interfaces, software licenses, and technical information. Bidders must document five years of automotive diagnostic experience, submit three or more references, and provide evidence of manufacturer training and certifications. Subcontracting is prohibited. Repairs may be performed if the contractor proposes them and SHA approves them at the agreed rates. Parts may be supplied at a markup of no more than 10%, subject to state approval. Required insurance is $100,000 per occurrence and $300,000 annual aggregate commercial general liability, plus $100,000 per occurrence workers' compensation. Work is performed primarily at 111 Safety Dr., Centreville, Maryland, with contractor facilities or state-designated maintenance locations used as needed.

The price form estimates 100 normal-rate mechanic hours, 80 overtime-rate mechanic hours, and 7,500 units of parts at a 10% markup totaling $8,250. The bid is a total bid amount that serves as the sole line item on SHA's purchase orders and invoices. Invoices below $5,000 are paid by credit card unless the vendor charges a card fee; otherwise payment is by check at net-15, with free ACH available. Award goes to the responsive and responsible vendor with the lowest total bid price. Questions are due November 18, 2026 at 11:00 a.m., and bids are opened publicly the same day as the due date via Microsoft Teams. No pre-bid conference or site visit is required.