PW-25-03 Streetlight Maintenance Services

The City of Roseburg, Oregon, located in Deschutes County, is conducting a Request for Proposals (RFP) for Streetlight Maintenance Services, designated as PW-25-03. The procurement seeks a qualified contractor to provide comprehensive maintenance services for approximately 350 city-owned streetlights, including obstruction lights and a beacon at the Roseburg Airport, for a 5-year contract period from January 1, 2025, to December 31, 2029, with an option to extend for an additional 2 years. Key deliverables include routine inspections, repairs, and component replacements, as well as emergency response services for the lighting infrastructure. Proposals were due by 2:00 PM on October 24, 2024, with the city intending to award the contract within 100 days after the closing date. The successful contractor will be compensated on a time and materials basis, with specified hourly rates for streetlights up to 27 feet and over 27 feet above the adjacent road surface. Minimum qualifications include being licensed, not disqualified from public contracts, and demonstrating the capability to maintain the city's streetlight and airport lighting systems.

The RFP does not specify any set-aside designations or restrictions on responding organizations. The state of Oregon's procurement process requires a preference for Oregon-based providers and the use of recycled materials. No information is provided about the current incumbent vendor or existing infrastructure requiring integration. The contract will be awarded on a time and materials basis, with hourly rates predetermined for different streetlight heights. While a specific budget range is not disclosed in the available documents, the contract covers maintenance services for 350 streetlights and airport lighting over a 5-year period, with potential 2-year renewal options. The city has indicated an intent to award the contract to Sims Electric, Inc., based on the Notice of Intent to Award document, though this is subject to the formal procurement process and final evaluation of proposals.