HE1519-24 BOC Approved.pdf

This is a Board of County Commissioners (BOC) approval document for the City of Roseburg, Oregon, regarding the PW-25-03 Streetlight Maintenance Services contract opportunity. The City of Roseburg seeks a qualified contractor to provide comprehensive maintenance services for approximately 350 city-owned streetlights, including obstruction lights and a beacon at Roseburg Airport. The scope of work includes routine inspections, repairs, component replacements, and emergency response services for the lighting infrastructure. The contract period runs for 5 years from January 1, 2025, through December 31, 2029, with an option to extend for an additional 2 years. Proposals were due by 2:00 PM on October 24, 2024, and the city intends to award the contract within 100 days following the closing date. The BOC approval document formally authorizes the city to proceed with the procurement process for this essential public infrastructure maintenance service.

Compensation is structured on a time and materials basis, with predetermined hourly rates differentiated by streetlight height—one rate for streetlights up to 27 feet and a separate rate for those exceeding 27 feet above the adjacent road surface. Minimum qualifications require contractors to be properly licensed, not disqualified from public contracts, and capable of maintaining the city's streetlight and airport lighting systems. The procurement does not specify set-aside designations or restrictions on eligible responding organizations. State of Oregon procurement preferences apply, including a preference for Oregon-based providers and the use of recycled materials. The city has indicated an intent to award the contract to Sims Electric, Inc., subject to formal evaluation and completion of the procurement process. No specific budget range is disclosed in the available documents, and no information regarding the current incumbent vendor or existing infrastructure integration requirements is provided.