PW-25-03 - Transmittal Memo.pdf

This document is a transmittal memo from the City of Roseburg regarding a Request for Proposals (RFP) for PW-25-03 Streetlight Maintenance Services. The state of Oregon, through Deschutes County, is seeking proposals for a 5-year contract with a 2-year renewal option to maintain approximately 350 City-owned streetlights, as well as obstruction lights and a beacon at the Roseburg Airport. Proposals were due by 2:00 PM on October 24, 2024, and the City intends to award the contract within 100 days after the closing date.

The successful contractor will be paid on a time and materials basis, with hourly rates provided for streetlights up to 27 feet and over 27 feet above the adjacent road surface. The state of Oregon's procurement process requires that preference be given to Oregon-based providers and the use of recycled materials. There are no set-aside designations or restrictions on the types of organizations that can respond to this opportunity. The current incumbent provider is not known, and the city does not have any existing infrastructure or technology that requires integration. The budget range for this contract is not specified in the RFP.