PW-25-02 Five-Year Pavement Management Program

The City of Roseburg, Oregon is conducting a Request for Qualifications (RFQ) for a Five-Year Pavement Management Program (PW-25-02) seeking engineering services to support comprehensive pavement infrastructure management. The procurement seeks a qualified engineering firm to provide specialized services including pavement inspection, evaluation, maintenance and rehabilitation recommendations, budget planning, and construction management. Key deliverables will involve developing a strategic five-year pavement management approach with potential contract extensions up to ten years. Evaluation criteria will focus on the firm's technical capabilities, project approach, professional experience, and demonstrated expertise in municipal pavement management systems. The RFQ has a strict submission deadline of 2:00 P.M. on Tuesday, November 5, 2024, with a notice of intent to award projected within 75 days after submission and final contract execution anticipated within 100 days. The competitive selection process has already narrowed potential vendors to two firms—Century West Engineering Corporation and Consor North America, Inc.—who will participate in interview rounds to demonstrate their capabilities.

The RFQ does not specify any set-aside designations or specific restrictions on responding organizations, indicating an open competitive procurement process. No incumbent vendors are explicitly mentioned, and there are no specific requirements for integration with existing infrastructure or technology. The program has a substantial annual budget of approximately $1.4 million, with contract pricing to be negotiated on a task order basis. The ultimate contract award will be determined through a comprehensive evaluation of submitted qualifications, with the selected firm expected to provide ongoing pavement management services. The contract structure allows for annual extensions, providing flexibility for long-term infrastructure planning and maintenance. Century West Engineering has been identified in the Notice of Intent to Award as the anticipated contract recipient, subject to the conclusion of a formal protest period where other proposers may submit written objections if they can demonstrate they are an adversely affected party under Oregon Administrative Rules.