Purchase of Several Vehicles for CCFD

Chatham County is soliciting bids for the purchase of six new vehicles for the Chatham County Fire Department through Invitation to Bid (ITB) 25-0163-3. The procurement consists of one 2026 Ford Explorer Active, one 2026 Chevrolet Tahoe Police Pursuit Vehicle (PPV), and four 2026 Ford F-150 XL Super Crew trucks, all of which must be 2026 model year or newer, new, and never previously titled. The vehicles are to be delivered as turnkey projects, requiring complete outfitting with emergency equipment, lighting systems, and specialized components, including communication equipment, sirens, speakers, partitions, consoles, and chargers. Bids will be evaluated based on lowest unit price, with delivery timeframe potentially factoring into the award decision. Sealed bids must be submitted online through the Chatham County Purchasing Portal by January 6, 2026, at 2:00 P.M., with bid prices required to remain firm for 60 days from the bid opening date. Only vehicle dealerships are eligible to bid, and all vehicles must be delivered to Fleet Operations at 33 Minus Avenue, Garden City, GA 31408, with at least one day's advance notice.

The county has established a Minority/Woman Business Enterprise (M/WBE) participation goal of 30% for this project, requiring bidders to demonstrate good faith efforts in subcontracting with qualified M/WBE firms. Bidders must obtain and maintain current Chatham County Tax Certificates and comply with specific insurance requirements, including Commercial General Liability ($1,000,000 minimum), Workers' Compensation ($500,000 minimum), and Business Automobile Liability ($1,000,000 minimum). Contractors must complete various certifications, including drug-free workplace compliance, non-discrimination policies, E-Verify registration, and SAVE program verification. The solicitation includes strict requirements for documentation, such as providing references from previous projects, disclosing any prior contract performance issues, and submitting detailed subcontractor information. While no specific budget range is explicitly stated, the comprehensive requirements suggest a significant investment in vehicle procurement and outfitting for the Chatham County Fire Department. Payment will be made within 30 days of invoice receipt and approval, contingent upon satisfactory vehicle delivery.