Purchase of Pre-Printed Letterhead, Metered Regular Envelopes and Window Envelopes *210997

The City of Dallas Office of Procurement Services is soliciting sealed bids for the purchase of pre-printed letterhead, metered regular envelopes, and window envelopes under Bid No. IFS DPD B1700009, specifically for the Dallas Police Department's Personnel Division. The procurement requires vendors to supply printed stationery items with precise specifications, including gray letterhead paper with the City of Dallas logo printed in blue and departmental text in black, white envelopes with specific printing requirements, and metered regular envelopes. All products must be new, unopened, and in original packaging, with no alternatives or substitutes accepted. Bids are due on Wednesday, August 27, 2025, at 11:00 AM CDT, and must be submitted through the Dallas City Hall Bonfire Hub online portal. Delivery will be to the Police/Personnel Section located at 1400 Botham Jean Blvd., 2nd Floor, Dallas, TX 75215, with all items considered FOB delivery site, requiring bidders to include freight costs in their pricing. Vendors must include current insurance certificates and comply with the city's general conditions for informal solicitations.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, though the Conflict of Interest Policy indicates that all vendors must complete a conflict of interest form as per Chapter 176 of the Texas Local Government Code. Non-compliance with disclosure requirements may result in exclusion from contract award consideration. The City reserves the right to reject quotes and award by line item or lot, with prices considered firm for 30 days after quote receipt and potentially extendable by written agreement. The City is exempt from federal excise taxes and state/local sales taxes, which should not be included in quotes. While no specific budget range is provided, the procurement appears to be a standard stationery supply contract for the Dallas Police Department. Vendors must ensure they have no outstanding liabilities with the City and comply with non-discrimination requirements under Chapter 15B of the Dallas City Code for contracts exceeding specified thresholds.