Purchase of musical instruments and accessories

The Fontana Unified School District (FUSD) is seeking qualified vendors to provide a comprehensive procurement of musical instruments and accessories through Request for Proposal (RFP) No. 25/26-0008, located in San Bernardino County, California. The procurement encompasses 496 line items of musical instruments for elementary, middle, and high school music programs, including violins, cellos, saxophones, trumpets, drums, keyboards, and related accessories. Vendors must provide detailed pricing, unit costs, total costs, estimated delivery times, and warranty information for each line item, with proposals evaluated across six key criteria: company information and years in business (15%), meeting RFP requirements (10%), quality of instruments offered (30%), services previously provided to the district (20%), pricing (20%), and shipping (5%). Key proposal dates include questions due by August 6, 2025, proposal submissions due by August 20, 2025, and anticipated board approval on September 3, 2025. The district will evaluate proposals based on instrument durability, warranty options, and suitability for student use, with the flexibility to award contracts to multiple vendors or group and award line items strategically.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The initial contract period will be one year, with options to renew for up to two additional years in one-year increments, as permitted by Education Code section 17596. Vendors must comply with comprehensive requirements, including providing insurance coverage (Commercial General Liability at $1,000,000 per occurrence, Automobile Liability at $1,000,000 per occurrence, and Workers Compensation at statutory limits), criminal background investigation, and fingerprinting for employees potentially interacting with students. The purchasing agreement requires vendors to cover all delivery, freight, and packing costs, with payment terms set at 30 days from product acceptance or receipt of an undisputed invoice. While specific budget ranges are not detailed, the extensive line item list suggests a significant procurement investment. Vendors must provide a minimum one-year warranty for all items and be prepared to deliver instruments to the District Warehouse located at 8426 Mango Avenue, Fontana, CA 92335.