Purchase of Hardware and Software to Track the Application of Mosquito Control Pesticides

Chatham County Mosquito Control is seeking to procure hardware and licensed software for tracking the application of mosquito control pesticides through a Request for Proposals (RFP) issued on November 20, 2025. The procurement involves comprehensive tracking systems for both aerial and ground-based pesticide applications, requiring vendors to equip four MD 500 helicopters and four truck-mounted Guardian ULV sprayers with specific technological components. These systems must capture detailed data including date, time, GPS coordinates, pump status, speed, quantity used, area applied, application rate, and altitude for aerial operations. A mandatory WebEx pre-proposal conference is scheduled for December 4, 2025, at 11:30 A.M., with proposals due online through the county's procurement portal by 5:00 P.M. on December 18, 2025. The evaluation process will be two-tiered, with initial scoring based on written proposals (experience/qualifications at 30 points, technical approach at 30 points, fee proposal at 20 points, MBE/WBE participation at 15 points, and references at 5 points), potentially followed by interviews and presentations worth up to 30 additional points.

The contract opportunity emphasizes local preferences and diversity participation, requiring proposers to obtain a Chatham County business license and comply with MBE/WBE participation guidelines. Vendors must maintain specific insurance coverage, including $1,000,000 in commercial general liability and $500,000 in worker's compensation. The contract will be awarded for a twelve-month term, with the successful proposer required to execute the contract within 30 days of award notification. While no specific set-asides are mentioned, the county strongly encourages participation from local businesses and diverse vendors. The fee proposal must itemize costs separately for ground and aerial application hardware and software, along with annual licensing costs for Years 2 and 3, including installation, customer assistance, initial warranties, annual subscriptions, and data costs. No specific budget range or award value is explicitly stated in the documentation, but the comprehensive technical requirements suggest a sophisticated and potentially substantial technology investment for the county's mosquito control operations.