Purchase of Coffee and Creamer - 216959

The City of Dallas, Office of Procurement Services, is soliciting bids for the one-time purchase of coffee and creamer through Informal Solicitation (IFS) AVI B2600021, with bid number 216959. This procurement is open to qualified vendors capable of supplying new, unopened products in original packaging with no alternatives or substitutes accepted. All items must be delivered FOB to Airport Logistics (Sally Port) located at 3398 Tom Braniff Lane, Dallas, TX 75235, with vendors required to include freight costs in their pricing. Bidders must submit proposals online via the Dallas City Hall Bonfire Hub portal at https://dallascityhall.bonfirehub.com/login, with the proposal due date of April 22, 2026 at 10:00 A.M. CST. Questions regarding the solicitation should be directed through the Solicitation Portal Messages Tab. The City will award the contract to the lowest responsive and responsible vendor, with award consideration potentially denied to vendors failing to comply with conflict of interest disclosure requirements under Texas Local Government Code Chapter 176. Products not meeting specifications will be rejected and returned to the bidder at the bidder's expense.

The solicitation does not specify set-aside designations or restrictions limiting participation to particular organization types or disadvantaged enterprises. All vendors responding to this procurement must complete and submit a Conflict of Interest Questionnaire (Form CIQ) to the city's records administrator no later than the seventh business day after becoming aware of facts requiring disclosure. The City of Dallas is exempt from federal excise taxes and state and local sales and use taxes, and vendors should not include these charges in their quotes. All prices are considered firm for acceptance within thirty days of quote receipt unless otherwise extended by written agreement. The solicitation documents do not identify incumbent vendors, current contractors, or specific budget ranges for this procurement; however, vendors may be disqualified for collusion, fraudulent claims history, contract default, financial instability, or outstanding unpaid liabilities to the City. Warranty coverage extends one year from the date of official acceptance under standard terms outlined in the General Conditions for Informal Solicitations.