GILA RIVER INDIAN COMMUNITY

INVITATION FOR BID

IFB-0643-DPW

PURCHASE OF 5 (FIVE) NEW VEHICLES

Issue Date Wednesday, February 4, 2026

Responses Due: Monday, March 9, 2026, at 11:00AM

Gila River Indian Community IFB-0643-DPW

IFB TO PURCHASE 5 (FIVE) NEW VEHICLES

TABLE OF CONTENTS

SECTION I: ADMINISTRATIVE INFORMATION AND BID INSTRUCTIONS

SECTION II: OVERVIEW

SECTION III: INSTRUCTIONS FOR SUBMITTING A BID

SECTION III: SPECIAL TERMS AND CONDITIONS

SECTION IV: CONTRACT DOCUMENTS

SECTION V: OTHER REQUIREMENTS

EXHIBIT A - SOLICITATION/OFFER

EXHIBIT B - SPECIFICATION CHECKLIST

EXHIBIT C - FEE BID FORM & BIDDER’S CERTIFICATION

EXHIBIT D – CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY

AND VOLUNTARY EXCLUSION

EXHIBIT E - INDIAN ENTERPRISE QUALIFICATION STATEMENT

EXHIBIT F - NON-COLLUSIVE AFFIDAVIT

SECTION I: ADMINISTRATIVE INFORMATION AND BID INSTRUCTIONS

ADMINISTRATIVE INFORMATION

SOLICITATION TYPE: Invitation for Bid (IFB)

IFB NUMBER: IFB-0643-DPW

DESCRIPTION: Purchase of 5 (Five) New Vehicles: 2 (Two) New Chevy 3500 Express Cargo Van Extended Wheelbase WT, 1 (One) New Chevy Silverado 3500 Crew Cab Dually 4WD Pickup Long Bed WT, 1 (One) New Chevy Silverado 2500 Crew Cab 4WD Pickup Standard Bed WT, and 1 (One) New Chevy Silverado 3500 Crew Cab 4WD Pickup Long Bed WT

IFB SUBMISSION: Upload electronic bids and documents at https://gilariver.bonfirehub.com/portal/?tab=openO ppurtunities

DIRECT INQUIRIES IN WRITING TO: Via Bonfire Hub at:

https://gilariver.bonfirehub.com/portal/?tab=openO ppurtunities

BIDDING TIMELINE

ISSUE DATE: Wednesday, February 4, 2026

DEADLINE FOR QUESTIONS: Thursday, February 12, 2026 @ 4:00PM

DEADLINE FOR RESPONSES: Thursday, February 19, 2026 @ 5:00PM

BID SUBMISSION DEADLINE: Monday, March 9, 2026 @ 11:00AM

BID-OPENING DATE: Monday, March 9, 2026 @ 11:30AM

Email NAME to be added to WebEx bid Opening invitation list

BID REVIEW AND SELECTION: Monday, March 16, 2026

APPROX. NOTIFICATION TO VENDORS: Tuesday, March 31, 2026

The responsibility for submitting a response to this IFB to the Contracts Management Department on or before the stated time and date will be solely the responsibility of the respondent. All responses are subject to the conditions, instructions and the specifications attached hereto.

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities

Terminology: Bids/Proposal may be used interchangeably. Bidder/Proposer/Vendor/Contractor may be used interchangeably.

INSTRUCTIONS TO BIDDERS FOR AMENDMENTS

Amendments to this Invitation for Bid (IFB)

1. If this solicitation is amended all terms and conditions that are not modified remain unchanged.

2. Bidders shall acknowledge receipt of any amendment to this by identifying the amendment number and date on the bid form. Bids failing to acknowledge the bidder’s receipt of any amendment will result in the rejection of the bid if the amendment(s) contained information substantively changing the requirements.

ADDITIONAL INSTRUCTIONS REGARDING IFB

Read all bid documents thoroughly and carefully. If questions arise, submit them to the Community no later than Thursday, February 12, 2026 @ 4:00PM via the e-Procurement platform.

All questions regarding the bid, scope of work, specifications, exhibits and the submission of bids should be submitted via the Bonfire Platform. Responses will be provided in an addendum and will be posted on the Bonfire platform.

In order for a bid to be considered, all forms listed, with the exception of Exhibit E if not applicable, must be submitted. See following Section III, Instructions for Submitting a Bids.

SECTION II: OVERVIEW

A. Purpose

The purpose of this Invitation for bid is to provide vendors with the information required to submit a bid to the Community for the acquisition of 2 (Two) New Chevy 3500 Express Cargo Van With Extended Wheel Base WT, 1 (One) New Chevy Silverado 3500 Crew Cab Dually 4WD Pickup Long Bed WT, 1 (One) New Chevy Silverado 2500 Crew Cab 4WD Pickup Standard Bed WT, 1 (One) New Chevy Silverado 3500 Crew Cab 4WD Pickup Long Bed WT

B. Solicitation Cost Preparations

GRIC assumes no obligation to pay any costs incurred in the preparation and submission of bids in the response to this IFB or to enter into a contract with any of the bidders.

C. Questions

Read all bid documents thoroughly and carefully. If questions arise, submit them to the Community no later than Thursday, February 12, 2026 @ 4:00PM via the e-Procurement platform. Should there be any doubt as to meaning or intent of any IFB statement or provision, the vendor should submit their inquiries in writing as prescribed. Official answers to questions will be answered in the form of an Addendum. It is the vendor’s responsibility to retrieve all addendums and also acknowledge that they have been reviewed in the bid document.

D. Propriety Information:

Clearly state any restrictions on the use of the data contained within this bid in the bid itself.

E. Delivery of Bid to Community

Bids will only be received by the Community’s e-Procurement portal, Bonfire. Bids must be uploaded electronically and shall include all required documents. The link is provided herein: https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities.

F. Acceptance and Rejection

The Community reserves the following rights:

• To reject any or all submittals, or any portion thereof.

• To reissue the Invitation for Bid

• To request additional information from any or all respondents

• To extend the date for submission of responses through an Addendum

• To supplement, amend, or modify the IFB and cancel this request with or without the substation of another IFB

• To disqualify any Bidder who fails to provide information or documents requested herein or who provides inaccurate or misleading information or data

• To disqualify any Bidder based on any real or apparent conflict of interest

• To waive any minor defects in the submittal if this is to the advantage of the

Community

• To accept the bid that is in the best interest of the Community

The Community’s decision to waive any irregularities or minor defects in a bid shall in no way modify the Vendor’s obligations if awarded a Contract. Responses that contain false or misleading statements or provide references that do not support an attribute or condition claimed by the vendor may be rejected.

Gila River Indian Community IFB-0643-DCH

SECTION III: INSTRUCTIONS FOR SUBMITTING A BID

A. Bid must be received by the date and time specified. The e-Procurement portal clock is the official clock for the determination of all deadline dates and times. Without exception, bids will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

B. Vendors are solely responsible to ensure timely submission of their bid to the Community via the eProcurement Portal as given in this solicitation. Proposals must be uploaded, submitted, and finalized prior to the closing date and time listed in this document. It is strongly recommended that vendors give themselves sufficient time and at least one (1) day before the closing date to begin the uploading process and to finalize their submissions.

C. The Community assumes no responsibility for failure of any computer or other equipment to deliver all or a portion of the bid at the time and in the manner required by the solicitation. Neither Bonfire nor the Community warrant that access to and use of the Bonfire website will be free from interruptions or free from errors, nor shall Bonfire or the Community be responsible for any inadvertent disclosure of proposal repository information or any unauthorized access to proposal repository information by third persons.

D. In the case of disruption of electronic communications or loss of services by Bonfire within two (2) hours prior to the deadline for submission of proposals, the Community will delay the deadline for proposal submissions to ensure the ability of potential vendors to submit proposals. If this occurs, instructions will be communicated to known Plan Holders.

E. Failure of a bidder to provide information required in this IFB will result in disqualification of the Bid. The bidder who has submitted a Bid that is most cost effective, responsible, and responsive to the Community’s needs and in the best interest of the Community will be recommended for award of the contract.

F. Submission Modifications: Bidders will have the ability to modify their submission up to the submission deadline listed for this IFB directly through Bonfire. Any bid may be withdrawn prior to the scheduled date and time set for the bid opening by clicking un-submit within Bonfire by the proposer or their authorized agent. No bid may be withdrawn after the date and time set for the bid opening.

G. Submittal Format: the following documents must be uploaded as prescribed in Bonfire:

1. Exhibit A, Solicitation / Offer

2. Exhibit B/Attachment 1, Specification Checklist

3. Exhibit C, Fee Bid Form/Bidder’s Certification

Each prospective bidder must submit the Fee Bid Form with the Specification Checklist. Only the Fee Bid Form and Specification Checklist included in this IFB will be accepted. No other forms or formats will be accepted.

4. Exhibit D, Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion

5. Exhibit E, Indian Enterprise Qualification Statement, if applicable

6. Exhibit F, Non-Collusive Affidavit

7. Enter bid price as required in Bonfire.

H. Native American Preference

The requirements of this section are subject to the Indian-Owned economic enterprise or organization meeting the requirements and qualifications as indicated in the Invitation for Bid documents. Upon meeting the requirements and qualifications, the award shall be made to the qualified Indian-Owned economic enterprise or organization if they are the overall lowest responsive bidder. If the lowest responsive bid of the qualified Indian-Owned economic enterprises or organizations is not the overall lowest responsive bid, however if such bid is no more than “X” higher than the overall lowest responsive bid price, the award shall be made to this qualified Indian-Owned economic enterprise or organization. The factor “X” is determined as follows:

When the lowest responsive, responsible bid is:

X = lesser of:

Other Native GRIC Owned

Less than $100,000 9% of that bid, or $8,000

10% of that bid, or $9,000

At least $100,000, but less than $200,000

8% of that bid, or $15,000

9% of that bid, or $16,000

At least $200,000, but less than $300,000

7% of that bid, or $20,000

8% of that bid, or $21,000

At least $300,000, but less than $400,000

6% of that bid, or $23,000

7% of that bid, or $24,000

At least $400,000, but less than $500,000

5% of that bid, or $14,000

6% of that bid, or $15,000

At least $500,000, but less than $1,000,000

4% of that bid, or $39,000

5% of that bid, or $40,000

At least $1,000,000, but less than $2,000,000

3% of that bid, or $59,000

4% of that bid, or $60,000

When the lowest responsive, responsible bid is:

X = lesser of:

At least $2,000,000, but less than $4,000,000

2% of that bid, or $79,000

3% of that bid, or $80,000

I. Additional Required Documents

1. Native American Qualification Statement. Each Contractor seeking to qualify for Indian Preference shall submit proof of Indian ownership with their bids as stated in the Indian Enterprise Qualification Statement, Exhibit E.

2. Performance Times and Delivery Dates

Delivery of all equipment, to the Community, must be made no later than forty-five

(45) days after receipt of executed contract. If you cannot meet this delivery date at the time of the bid, Vendor may still bid but must indicate the estimated delivery date in their Bid.

SECTION III: SPECIAL TERMS AND CONDITIONS

A. Pricing

1. All prices, inclusive of discounts, shall be firm, fixed and shall include all labor, equipment, materials, products, freight (FOB Destination), and all other costs incidental to the products contracted (excluding applicable taxes).

2. Pricing accuracy and completeness are critical. All items contained within the specifications must be bid and priced.

3. If provided pricing pages do not cover all such items, the vendor is to also include an itemized listing of all required products and services needed to make their proposed equipment system fully functional and in conformity with stated bid solicitation needs.

4. In the event of a manufacturer’s price decrease and/or model rebate during the contract period, the Gila River Indian Community will receive full benefit of such price reduction on any subsequent order placed during the contract period. The Community reserves the right to request any information on price concessions, price reductions, monetary benefits, rebates or any promotional programs offered by the manufacturer, and verify the information provided by the vendor with the manufacturer or any third party any time during the term of the contract. The Gila River Indian Community must be notified, in writing, of any price reduction or rebate within five (5) days of the effective date.

B. Payment

Invoices will be processed for payment only after final acceptance of the unit(s) and receipt of all required paperwork, by the ordering agency. Partial payments may be made for unit(s) accepted, if billed separately. Timely payment discounts will be taken if offered by the vendor. The Gila River Indian Community reserves the right to make payments directly or through a third party.

C. Add-on/Tag-on

The Vendor shall identify either a maximum price increase per calendar year OR a minimum price discount from list that will be offered to the Community for purchases of identical Equipment through the year 2026.

D. Subcontracting

Subcontracting is permitted. Any intent to subcontract must be described in writing with a list of subcontractor(s), other than the prime unit manufacturer, who will supply or install all aftermarket options required. If the bidder is a vendor or distributor for the aftermarket equipment, the bidder must state in subcontractor(s) portion and will be solely responsible for the equipment, installation and warranty. If a bid does not provide a subcontractor(s) list and/or vendor declaration, the Gila River Indian Community reserves the right to request such information from the bidder. The bidder must respond to such request within twenty-four (24) hours. If the information requested is not received within twenty- four (24) hours, the bid shall be rejected.

The Vendor is responsible for assuring subcontractor(s) compliance with all terms and conditions of this IFB. The vendor will assume sole responsibility for any payments due the subcontractor(s). Nothing contained in the IFB shall be construed as creating any contractual relationship between any subcontractor(s) and the Gila River Indian Community.

The Gila River Indian Community reserves the right to approve the use of subcontractor(s) and all contractual agreements between the Vendor and the subcontractor(s).

If a Vendor desires to substitute any subcontractor(s) listed in the bid, the vendor will so notify the Gila River Indian Community and provide the required information on the proposed subcontractor(s). The Gila River Indian Community reserves the right to reject any proposed substitute subcontractor(s).

The Gila River Indian Community reserves the right to demand the same information on any subcontractor(s) as is required from the bidder under this IFB.

E. Placing Orders for Contract Units

This term contract permits users to order the contract unit only. Any option that is not specified in this IFB is not permitted.

Vendor shall not substitute any item (part, component, equipment, feature, accessory, material, performance, capacity, rating, design or control) which is a part of the contract unit, without written authorization to do so from the Community.

During the contract period, no change is permitted in any terms or conditions unless the vendor receives written approval from the Community.

F. Brand Names

Brand names have been kept to a minimum in this IFB; but if a brand name is given, unless specified otherwise, the term “or equivalent” is considered to follow the brand name.

Wherever a brand name is used, it is meant to denote the minimum level of quality and performance. Any item supplied as an “equivalent” must be approved by the Gila River Indian Community during the Bid evaluation and prior to an award. It should be understood that specifying a brand name, components or equipment is this specification shall not relieve the vendor from its responsibility to produce the vehicle in accordance with the performance warranty and contractual requirements, industry standards and practices.

G. Delivery and Final Acceptance

All deliveries of unit(s) will be made as instructed by the ordering agency, in working hours, except on legal holidays to the purchaser’s location at:

Gila River Indian Community

Procurement Department/ Shipping & Receiving

1676 South Nelson Drive Chandler, Arizona 85226

No unit will be accepted at the final delivery point without all supporting documents and paperwork, completed and delivered with the unit(s), which include the certificate of origin, warranty, odometer/engine hour statement (if applicable), specified manuals, invoice and key sets. No unit(s) will be considered accepted until it has undergone final inspection at the delivery point.

The Vehicles, to ensure proper break in of all components while still under warranty, SHALL BE DELIVERED UNDER ITS OWN POWER.

Arrangements for the final inspection shall be made 24-hours in advance prior to delivery, by the Vendor contacting Property.Control.PROC@gric.nsn.us. Delivered units will be inspected within five (5) working days. If a unit has been accepted, the warranty shall commence on the date of final acceptance, or if a unit has been rejected, the vendor will be notified. The notice will indicate the reason(s) for rejection. If rejected, the vendor will try to rectify the problem(s) at the ordering agency site. If problem(s) cannot be corrected at the agency site, the rejected unit must be removed by the vendor at its own expense. The vendor shall resend the corrected unit for re-inspection within ten (10) working days. Again, no additional freight or transportation charges are permitted.

All delivered units must be clean both inside and outside. Manufacturer’s standard items shall be provided, installed if applicable, by the vendor prior to delivery.

The manufacturers certificate or origin will be made out to the Gila River Indian Community (or as instructed by the ordering agency) and presented at the time of delivery.

Purchase order number or Contract Number must be indicated on the upper left-hand corner. Do not furnish the Arizona certificate of title (certificate of ownership). The ordering agency will title the unit upon receipt of the manufacturer’s certificate of origin.

H. Safety Standards

All items supplied on contract must comply with the current applicable occupational safety and health standards of the State of Arizona Industrial Commission, Federal and Arizona safety standards and regulations, SAE standards and other applicable standards.

mailto:Property.Control.PROC@gric.nsn.us

I. Serial Numbers

All equipment shall reflect the original manufacturer's serial number. Throughout the contract term, the Community reserves the right to reject any altered equipment.

J. Warranties

Manufacturer’s standard warranty will be supplied with each unit at the time of delivery and shall be in typed form. Warranty commences with the acceptance of the unit at the delivery site and following the final inspection.

K. Warranty Requirements

Users of this contract should contact the Vendor in cases where warranty service/repair is to be performed at a place other than the original place of purchase to arrange for a servicing vendor within a closer proximity to their location.

The Vendor is responsible for any warranty service/repair, which will be at vendor’s own expense. Events beyond contactor’s control, such as lack of parts due to strikes and unforeseen acts of God shall constitute valid reasons for delay in making necessary repairs.

However, the Gila River Indian Community shall make such determination.

L. Bidders Information

The bidder must be able to certify that it is a franchised and/or authorized factory representative and is able to furnish the specified unit. The Gila River Indian Community reserves the right to require that such certification be delivered within five (5) working days from the time it is requested.

The bidder shall provide the following information:

1. If its parent company or any of its subsidiaries or related companies ever received a fine or other action of a disciplinary nature from the vehicle manufacturer represented by the bidder in this IFB.

2. If its parent company or any of its subsidiaries or related companies ever been the subject of a claim by a public entity for violations of any contract provision, including price.

M. Manufacturer’s Certificate

Vendors or agents submitting a bid may be required to submit a letter of certification from the manufacturer whose product is bid, certifying that the bidder is authorized by the manufacturer to bid the unit specified. It will be the responsibility of the manufacturer to notify the Gila River Indian Community of any changes in the status of the bidder franchise.

By submitting a bid, the bidder covenants and agrees that it has satisfied itself, from its own investigation of the conditions to be met, that it fully understands its obligations and that it will not make any claim for, or have any right to cancellation of relief, without penalty, because of any misunderstanding.

The unit outlined in this specification is for a standard manufacturer’s product line available to the general public. This IFB is intended to be non-restrictive to allow bidders to bid any unit make, which is equal in performance to the one specified herein.

A bidder shall provide a new unit only. Used units are not acceptable.

This IFB is for the outright purchase of the contract unit only; leasing the contract unit or trade-in against the purchase of the contract unit is not permitted.

The bidder shall ensure that the manufacturer whose product is bid has a servicing Vendor or service location within a reasonable distance from Sacaton, Arizona, deemed reasonable by the Gila River Indian Community, for the warranty service and/or repair. The servicing vendor or location must be equipped with and able to deliver new spare parts within twenty-four (24) hours.

All components of each unit supplied under the contract established based on this IFB shall be identical, i.e., alternators, filters, distributors, etc.

SECTION IV: CONTRACT DOCUMENTS

A. Form of Contract and Contract Documents

Unless otherwise expressed elsewhere in writing, the Purchase Agreement will include, without limitation, the following as part of one integrated agreement:

1. The Agreement

2. Certificates of Insurance and Endorsements

3. Fee Bid Form

4. Specifications Checklist

5. The Invitation for Bids and its Addendums

6. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto:

a. Work Change Directives

b. Change Orders

B. Specifications (See Exhibit B)

SECTION V: OTHER REQUIREMENTS

It is the responsibility of each prospective Vendor, prior to submitting a Bid, to:

1. Examine thoroughly the data identified in the Bid Documents.

2. Additional Requirements:

A. Gila River Furnished Codes

1. The Department will maintain and furnish the Contractor with the applicable Community Ordinances.

2. Applicable codes and standards will be those in effect at time of contract award.

B. Communications

All notices, requests, instructions, approvals, proposals, and claims must be in writing to:

Ileta Meredith, Contract Specialist Ileta.Meredith.PROC@gric.nsn.us Office Number: (520) 796-3968

C. Insurance

The Vendor shall maintain adequate insurance coverage throughout the term of this Agreement. The Seller shall provide Certificate of Liability Insurance to the Community. Insurance coverage shall include, but is not limited to, General Liability Insurance, Automobile Liability, Excess Liability, and Workers Compensation Insurance.

Before commencing work under this Agreement, and as a condition precedent hereto, the Vendor shall forward to the Department and/or the Community documentary proof of insurance showing the following:

Commercial General Liability Insurance- with limits of $1,000,000 per occurrence and $2,000,000 general aggregate limit.

Garage Liability Insurance with limits of $500,000 (Five Hundred Thousand Dollars) per occurrence. This policy shall be written or endorsed to include the following provisions:

a. The Community and Department shall be named as additional insureds.

b. Waiver of subrogation.

c. Cross-liability Endorsement.

Workers Compensation Insurance as required by Arizona law, including

Employer’s Liability, with limits of:

• For bodily injury by accident, $500,000 per accident

• For bodily injury by disease, $500,000 per employee and $1,000,000 policy limit

Waiver of Subrogation- To the extent permitted by law and without affecting the coverage provided by insurance required to be maintained hereunder, Vendor waives any right to recover against the Community on account of any and all claims Vendor may have against the Community with respect to any loss or damage insured against under the insurance actually carried to the extent of the proceeds realized had the insurance required hereunder been carried by the Vendor. Vendor agrees immediately after execution of this Agreement to give each insurance company, which has issued to it policies of insurance, written notice of the terms of the mutual waivers contained in this paragraph, and if necessary, to have the insurance policies properly endorsed.

Vendor will also provide Gila River Indian Community with a copy of the additional insured endorsement along with any other requested coverage forms demonstrating that the insurance policy complies with the requirements of this Section. The Certificate of Insurance will expressly entitle Gila River Indian Community to thirty (30) calendar days notice, by certified mail, before any insurance policy referred to therein is modified or canceled. At least thirty (30) calendar days prior to the expiration of the coverage required in this Agreement, Vendor shall provide certificates evidencing that all coverage required herein has been renewed.

Vendor agrees that its failure to obtain or maintain the insurance required by this Section, or to provide a satisfactory Certificate of Insurance, shall be deemed to be a material breach of this Agreement and shall entitle Gila River Indian Community to cancel this Agreement and/or recover damages at its election.

It is understood and agreed that the insurance coverage and limits, required above, shall not limit the extent of this Vendor’s responsibilities and liabilities specified within the contract documents or by law.

It is understood and agreed that authorization is hereby granted to Gila River Indian Community to withhold payments to the Vendor until a properly executed Certificate of Insurance providing insurance as required herein, accompanied by a signed Agreement, is received by Gila River Indian Community.

Vendor agrees that any contract it enters into with a lower tier contractor for the performance of any aspect of Vendor’s work under this Agreement shall expressly bind such other contractor to this language and requirements herein, making such obligations applicable to the other contractor to the same extent as the Vendor.

Vendor shall also require its lower tier subcontractor to likewise bind and obligate any additional lower tier with which it contracts for any portion of the work under this Agreement. This purpose of this provision is to require any lower tier contractors, regardless of level, to provide the insurance and indemnity required by this Agreement.

D. Tribal Business License

The Vendor and Subcontractor(s) shall be responsible for obtaining a Tribal Business License with the Office of Internal Audit prior to entering into contract with the Community.

E. Taxes

Gila River Indian Community is exempt from all material, sales and construction services taxes and as such, taxes shall not be included in the bid amount.

F. Choice of Law

The Contract shall be governed by the laws of the Gila River Indian Community.

G. Ownership of Work Product

The Vendor agrees that all documents or other work product generated on behalf of the Community in connection with this Agreement are property of the Community.

H. Confidentiality

The Vendor agrees that neither they nor their agents or representatives shall communicate, whether in writing or verbally, any information concerning work performed in connection with this Agreement except in strict compliance with the terms and conditions of an express authorization by the Community Governor, the Lieutenant Governor, or the General Counsel of the Community.

I. Bid Protest Procedure

In the event a Vendor wishes to contest a contract awarded under the provision contained within this IFB, the Company shall initiate a written document stating the reason(s) to be the basis of the protest. In addition, the Company shall provide supporting documents. Written protests shall be sent to Tecumseh Manuel, Procurement Director, Procurement Department, 1632 South Nelson Drive, Chandler, Arizona, 85226.

EXHIBIT A - SOLICITATION/OFFER

Solicitation Number: IFB-0643-DPW Solicitation Type: Invitation for Bid Date Issued: February 4, 2026

Issued By: Gila River Indian Community Procurement Department 1632 South Nelson Drive Chandler, Arizona, 85226

SOLICITATION

One Bid for furnishing the services or supplies in the attached solicitation will be received via Bonfire as specified herein until 11:00AM local (AZ) time on Monday, March 9, 2026. Vendors should allow sufficient time to upload their bid to ensure receipt of the Bid by the time specified. Late Submissions will not be accepted. All offers are subject to all terms and conditions in this solicitation. Vendors should not mail their bids.

For information Contact: via Bonfire

Contracts Management Department Attn: Ileta Meredith, Contract Specialist

Ileta.Meredith.PROC@gric.nsn.us Office Number: (520) 796-3968

OFFER

In compliance with the above, the undersigned agrees, if the offer is accepted within 10 calendar days from the date for the receipt of offers specified above, to furnish any and all items at the prices bid.

The Offeror/Bidder acknowledges addendums: _____ through _____ by signing below.

Name and Address of Offeror/Bidder:

Name and Title of Person Authorized to sign Offer/Bid:

Telephone Number:________________________ Email Address: _________________________

Signature: Date:

mailto:Ileta.Meredith.PROC@gric.nsn.us

EXHIBIT B - SPECIFICATION CHECKLIST

DESCRIPTION OF VEHICLES:

2 (Two) New Chevy 3500 Express Cargo Van Extended Wheelbase WT

1 (One) New Chevy Silverado 3500 Crew Cab Dually 4WD Pickup Long Bed WT

1 (One) New Chevy Silverado 2500 Crew Cab 4WD Pickup Standard Bed WT

1 (One) New Chevy Silverado 3500 Crew Cab 4WD Pickup Long Bed WT

TOTAL of 5

Specification Checklist for each group of vehicles listed above is attached hereto as ATTACHMENT 1.

Please respond to each item listed in the Yes/No or comment column. We recognize that bidders may not meet all of the proposed specifications, therefore, clearly identify any packaged features, limitations, or exceptions to the specifications in the bid.

EXHIBIT C - FEE BID FORM & BIDDER’S CERTIFICATION

FEE BID FORM

Date: __________________

TO: Gila River Indian Community Procurement Department 1632 South Nelson Drive Chandler, Arizona, 85226

PROJECT: IFB-0643-DPW IFB for Purchase of 5 (Five) New Vehicles

Bid Submitted By: _____________________________________________________

(state whether bidder is corporation, partnership, individual, etc.)

1. In submitting this bid, the undersigned agrees:

To furnish the group of vehicles awarded.

To hold this bid open for 60 calendar days after the receipt of bids.

To execute and deliver a Contract in the prescribed form if awarded on the basis of this bid.

To deliver all vehicles no later than September 30, 2026 and if unable to agree to this date, the date of delivery shall be on or before .

2. The undersigned hereby proposes and agrees to perform the work in accordance with the Fee Bid Form.

*Price Per Vehicle: Include price per vehicle in Bid Forms included in Attachment 1.

Total Amount Proposed/Bid per group of vehicles

2 (Two) New Chevy 3500 Express Cargo Van Extended Wheelbase WT

1 (One) New Chevy Silverado 3500 Crew Cab Dually 4WD Pickup Long Bed WT

1 (One) New Chevy Silverado 2500 Crew Cab 4WD Pickup Standard Bed WT

1 (One) New Chevy Silverado 3500 Crew Cab 4WD Pickup Long Bed WT

Award to the successful Offeror/Bidder will be based on the criteria set forth in the IFB.

The Contract Price to be entered on the Agreement will be the total amount proposed herein or awarded portions thereof.

BIDDER’S CERTIFICATION

The Bidder hereby certifies that the information contained in these certifications and representations is accurate, complete and current:

1. In submitting this bid it is understood that the Gila River Indian Community c/o Department of Community Housing and Contracts Management reserves the right to reject any and all bids. It is agreed that this bid may not be withdrawn for a period of (60) days subsequent to the opening of bids without the consent of Gila River Indian Community c/o Department of Community Housing.

2. Bidder agrees to comply with all City, State and Federal Statutes relating to Liability Insurance, Safety and Sanitary Regulations.

3. Bidder will sign on line indicated below, if a partnership the firm name will be signed, followed by the signature of the partner signing, if a corporation name will be signed followed by the signature and the official title of the officer signing name.

4. The Bidder has no outstanding questions with regard to this IFB.

5. The Bidder agrees that if bid is accepted, Bidder will enter into and execute the Contract with Gila River Indian Community c/o Department of Community Housing.

If the Bidder is a Corporation, partnership or sole proprietorship, an officer, partner or principal of the Bidder, as applicable, shall print or type the legal name of the Bidder on the line provided and sign the Bid Form. If the Bidder is a joint venture, an officer, partner or principal, as applicable, of each member of the joint venture shall print or type the legal name of the applicable member on the line provided and sign the Bid Form. All signatures must be original.

Bidders Name:

Authorized Signature:

Print Name:

Title:

Company Name:

Mailing Address:

Telephone Number:

Facsimile Number:

Where Incorporated:

Federal Identification Number:

Contact Person for Contract Processing:

(Please Print)

Email Address for Contract Processing:

Additional Signature for Joint Venture

Bidders Name:

Authorized Signature:

Print Name:

Title:

Company Name:

Mailing Address:

Telephone Number:

Facsimile Number:

Where Incorporated:

Federal Identification Number:

Contact Person for Contract Processing:

(Please Print)

Email Address for Contract Processing:

EXHIBIT D - CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY AND VOLUNTARY EXCLUSION

As a matter of its own internal policy, the Community follows Federal Law (A-102 Common Rule and OMB Circular A-133) which prohibits non-federal entities from contracting with or making sub-awards under covered transactions to parties that are suspended or debarred or which principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and all nonprocurement transactions (e.g., sub-awards to sub-recipients).

If you need to determine whether your agency/firm has been debarred or suspended, or if a subcontractor you plan to hire is suspended or debarred, please refer to the following sources:

• List of Parties Excluded From Federal Procurement and Nonprocurement Programs, issued by the U.S. General Services Administration, Office of Acquisition Policy. Contact the Superintendent of Documents, U.S.

Government Printing Office, Washington D.C. 20402.

• The telephone number is 202-512-1800.

• Internet access is also available at http://epls.arnet.gov

(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency;

(b) Have not within a three year period preceding the effective date of this contract been convicted of or had a civil judgment rendered against me or _______________________________ (Contractor’s/Company Name) for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction;

violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and

(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.

(2) Where the prospective primary participant is unable to certify to any of these statements in this certification, such prospective participant shall attach an explanation to this bid.

Signed: Date:

(Authorized Recipient Name/Title)

Print Name:

Organization: IFB#:

http://epls.arnet.gov/

EXHIBIT E - INDIAN ENTERPRISE QUALIFICATION STATEMENT

REQUEST FOR AWARD OF INDIAN/MINORITY PREFERENCE

Bidders Name:

Please Print Date:

Signature

IFB Name: Bid #:

This Invitation for Bid is not restricted to Indian Organizations and Indian-owned Economic Enterprises;

however Native American preference will be given to qualified Native American owned firms. The prospective firm is subject to cancellation for failure to comply with Indian preference requirements.

The above signed certifies under oath the truth and correctness of all answers to questions made herein after:

1. Vendor wishes to qualify for preference for one of the following (circle one):

A. Gila River Indian Community owned economic enterprises or Gila River Indian

Community member vendor.

B. Enrolled member(s) of an Indian tribe, provided that such Indian ownership shall constitute not less than fifty-one percent (51%) ownership of the enterprise and that ownership shall encompass active operation and control of the enterprise.

C. Minority and women owned business enterprises.

2. Attach list of names for preference, their certification by a tribe or other evidence of enrollment in a federally recognized Indian tribe, as well as evidence of ownership and percentage of Indian ownership in corporation or enterprise of those claiming preference. Based on evidence provided, vendor may be requested to provide additional information.

NOTES:

I. Omission of any information may be cause for this statement not receiving timely and complete consideration. II.

The person signing above certifies that all information in this REQUEST FOR AWARD OF INDIAN PREFERENCE, including exhibits, is true and correct.

EXHIBIT F - NON-COLLUSIVE AFFIDAVIT

NON-COLLUSIVE AFFIDAVIT

State of ______________________________)

County of ____________________________)

__________________________________, being first duly sworn, deposes and says:

(print name)

That I am an owner, a partner or an officer of _____________________________________

_____________________________________, the party making the foregoing bid, that such bid is genuine and not collusive or sham, that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the bid price submitted or of any other bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against the Owner or any person interested in the proposed Contract, and that all statements in said proposal or bid are true.

(signature of bidder)

Subscribed and sworn to before me this ______ day of ____________________, by ______________________________.

Witness my hand and official seal.

My commission expires: ________________________

Notary Public

Office Fleet Management

SPECIFICATION CHECKLIST FOR:

TWO (2) CHEVY 3500 EXPRESS CARGO VAN EXTENDED

WHEELBASE WT

Please respond to each item listed in the Yes/No or Comment column. We recognize that bidders may not meet all of the proposed specifications. Therefore, clearly identify any packaged features, limitations, or exceptions to the specifications in the bid. BUILD

TO ORDER.

DESCRIPTION:

WHEELBASE WT

VEHICLE COLOR:

Exterior: WHITE Interior: MEDIUM PEWTER

STANDARD EQUIPMENT Yes/No or Comment

MECHANICAL:

• 6.6L V8GAS ENGINE ____________________________

• AUTOMATIC TRANSMISSION ____________________________

• MANUAL TELESCOPING/FOLDING MIRRORS ____________________________

• REAR VIEW CAMERA ____________________________

• VINYL HEAVY DUTY SEAT COVERING ____________________________

• CRUISE CONTROL ____________________________

• SPARE TIRE/WHEEL ____________________________

OPTIONS:

• TOW PACKAGE ____________________________

• FIXED SIDE AND REAR WINDOWS ____________________________

• CONSTRUCTION TYPE SHELVING

ON BOTH SIDES ____________________________

• STEEL DIVIDER BETWEEN CAB AND REAR

PORTION ____________________________

• DOUBLE ALUMINUM DROP DOWN STYLE

LADDER RACK ROOF MOUNTED ____________________________

• 35% WINDOW TINT ____________________________

WARRANTY:

• BUMPER-TO-BUMPER ____________________________

• POWERTRAIN ____________________________

• ROAD ASSISTANCE ____________________________

• OTHER ____________________________

ATTACHMENT 1

Office of Fleet Management

BID FORM

WHEELBASE WT

The undersigned hereby bids as following to supply the Gila River Indian Community with TWO (2) CHEVY 3500 EXPRESS CARGO VAN EXTENDED WHEELBASE WT in accordance with the specifications:

VEHICLE/ EQUIPMENT BID (each) $

Dealer discount for prompt payment/ rebate $

BID AFTER DISCOUNT OR REBATE (each) $

TOTAL BID PRICE FOR TWO (2) VEHICLES: -> $

Delivery date: (Before September 30th 2026)

Company Name:

Address:

Phone :

Date:

Prepared by:

Title:

In accordance with the specifications, the undersigned declares that the materials offered are in accordance with all requirements of the Community detailed herein. Further, the undersigned declares that he/she is authorized to enter into an agreement on behalf of the above named business.

AUTHORIZED SIGNATURE: DATE:

Accepted by the Fleet Manager, Gila River Indian Community:

By:

Charles Tolle, Fleet Manager

ONE (1) NEW CHEVY SILVERADO 3500 CREW CAB 4WD PICKUP LONG BED WT

Please respond to each item listed in the Yes/No or Comment column. We recognize that bidders may not meet all of the proposed specifications. Therefore, clearly identify any packaged features, limitations, or exceptions to the specifications in the bid.

VEHICLE COLOR:

Exterior: WHITE Interior: BLACK

STANDARD EQUIPMENT Yes/No or Comment

MECHANICAL:

• 6.6L V8 DIESEL ENGINE ____________________________

• FOUR WHEEL DRIVE ____________________________

• AUTOMATIC TRANSMISSION ____________________________

• LARGE TOWING TYPE MIRRORS ____________________________

• REAR VIEW CAMERA ____________________________

• VINYL SEAT COVERING ____________________________

• 35% WINDOW TINT ON ALL WINDOWS

EXCEPT WINDSHIELD ____________________________

EXTERIOR OPTIONS:

• SPRAY IN BEDLINER ____________________________

• PLATFORM RUNNING BOARDS ____________________________

WARRANTY:

• BUMPER-TO-BUMPER ____________________________

• POWERTRAIN ____________________________

The undersigned hereby bids as following to supply the Gila River Indian Community with ONE (1) NEW CHEVY SILVERADO 3500 CREW CAB 4WD PICKUP LONG BED WT in accordance with the specifications:

TOTAL BID PRICE FOR ONE (1) VEHICLES: -> $

Company Name:

Address:

Phone :

Date:

Prepared by:

Title:

In accordance with the specifications, the undersigned declares that the materials offered are in accordance with all requirements of the Community detailed herein. Further, the undersigned declares that he/she is authorized to enter into an agreement on behalf of the above named business.

AUTHORIZED SIGNATURE: DATE:

Accepted by the Fleet Manager, Gila River Indian Community:

By:

Charles Tolle, Fleet Manager

ONE (1) NEW CHEVY SILVERADO 3500 CREW CAB DUALLY 4WD PICKUP LONG BED WT

Please respond to each item listed in the Yes/No or Comment column. We recognize that bidders may not meet all of the proposed specifications. Therefore, clearly identify any packaged features, limitations, or exceptions to the specifications in the bid.

VEHICLE COLOR:

Exterior: WHITE Interior: BLACK

STANDARD EQUIPMENT Yes/No or Comment

MECHANICAL:

• 6.6L V8 DIESEL ENGINE ____________________________

• FOUR WHEEL DRIVE ____________________________

• DUAL REAR WHEEL ____________________________

• AUTOMATIC TRANSMISSION ____________________________

• LARGE TOWING TYPE MIRRORS ____________________________

• REAR VIEW CAMERA ____________________________

• VINYL SEAT COVERING ____________________________

• 35% WINDOW TINT ON ALL WINDOWS

EXCEPT WINDSHIELD ____________________________

• PLATFORM RUNNING BOARDS ____________________________

• SPRAY IN BED LINER ____________________________

WARRANTY:

• BUMPER-TO-BUMPER ____________________________

• POWERTRAIN ____________________________

• ROAD ASSISTANCE ____________________________

• OTHER __________________________

CHEVY SILVERADO 3500 CREW CAB DUALLY 4WD PICKUP LONG BED WT in accordance with the specifications:

Company Name:

Address:

Phone :

Date:

Prepared by:

Title:

In accordance with the specifications, the undersigned declares that the materials offered are in accordance with all requirements of the Community detailed herein. Further, the undersigned declares that he/she is authorized to enter into an agreement on behalf of the above named business.

AUTHORIZED SIGNATURE: DATE:

Accepted by the Fleet Manager, Gila River Indian Community:

By:

Charles Tolle, Fleet Manager

ONE (1) NEW CHEVY SILVERADO 2500 CREW CAB 4WD PICKUP STANDARD BED WT

Please respond to each item listed in the Yes/No or Comment column. We recognize that bidders may not meet all of the proposed specifications. Therefore, clearly identify any packaged features, limitations, or exceptions to the specifications in the bid.

VEHICLE COLOR:

Exterior: WHITE Interior: BLACK

STANDARD EQUIPMENT Yes/No or Comment

MECHANICAL:

• 6.6L V8 GAS ENGINE ____________________________

• FOUR WHEEL DRIVE ____________________________

• AUTOMATIC TRANSMISSION ____________________________

• LARGE TOWING TYPE MIRRORS ____________________________

• REAR VIEW CAMERA ____________________________

• VINYL SEAT COVERING ____________________________

• 35% WINDOW TINT ON ALL WINDOWS

EXCEPT WINDSHIELD ____________________________

EXTERIOR OPTIONS:

• SPRAY IN BEDLINER ____________________________

• PLATFORM RUNNING BOARDS ____________________________

• FRONT AND REAR AMBER LED STROBE LIGHTS ____________________________

WARRANTY:

• BUMPER-TO-BUMPER ____________________________

• POWERTRAIN ____________________________

CHEVY SILVERADO 2500 CREW CAB 4WD PICKUP STANDARD BED WT in accordance with the specifications:

Company Name:

Address:

Phone :

Date:

Prepared by:

Title:

In accordance with the specifications, the undersigned declares that the materials offered are in accordance with all requirements of the Community detailed herein. Further, the undersigned declares that he/she is authorized to enter into an agreement on behalf of the above named business.

AUTHORIZED SIGNATURE: DATE:

Accepted by the Fleet Manager, Gila River Indian Community:

By:

Charles Tolle, Fleet Manager