Purchase Card Services

The City of Palm Coast is seeking proposals for a comprehensive Procurement Card Services (P-card) contract through RFP #RFP-FS-25-63, with the goal of establishing a single-vendor agreement for a three-year term with potential two one-year renewals. The current procurement card program serves 71 departments with 248 card accounts, processing 7,935 transactions annually totaling $1,621,249.40 in transaction volume. Key requirements include a program with rebates/revenue sharing, online account management, customizable user permissions, fraud monitoring, and integration with Tyler MUNIS financial software. Initial card limits are set at $2,000 per month, with potential increases subject to Finance Department approval. The evaluation criteria will weight proposals across four key areas: program functionality (25%), data and reporting (25%), fees and pricing (25%), and customer service (25%). Critical dates include a question deadline of July 23, 2025 at 2:00 PM, an Intent to Bid submission deadline of July 30, 2025, and a final proposal submission deadline of July 31, 2025 at 2:00 PM, with a virtual public bid opening via Microsoft Teams.

The solicitation allows for potential local business preference, offering up to a 5% price adjustment for businesses located in Palm Coast or Flagler County, with a maximum preference of $20,000. No specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documentation. The current procurement process has already progressed to a Notice of Intent to Award, with JPMorgan Chase Bank (Orlando, FL) ranked first among three bidders, followed by Cyret Technologies, Inc. (Manassas, VA) in second place, and Wells Fargo Bank (Tampa, FL) in third. The existing technology infrastructure requires compatibility with the city's Tyler MUNIS financial software, and vendors must provide detailed information about card issuance processes, credit controls, customer service, and reporting capabilities. While a specific contract value is not disclosed, the annual transaction volume of over $1.6 million suggests a significant potential contract value for the selected vendor.