2-RFP-FS-25-63 Advertisement.pdf
PDF 174 KB Posted
- Attached to
- Purchase Card Services
- Solicitation number
- RFP-FS-25-63
- Issued by
- Franklin County, Florida
About this file
The document is an Invitation to Bid (ITB) issued by the City of Palm Coast, Florida, for Purchase Card Services (P-card) with Bid #RFP-FS-25-63. The city is seeking proposals from qualified organizations to establish a contract with a single vendor for a procurement card program that includes rebates/revenue sharing. Key dates include a question deadline of July 23, 2025 at 2:00 PM, a bid/proposal deadline of July 31, 2025 at 2:00 PM, and a public opening on the same date and time at City Hall. All submissions must be made electronically through the city's Procurement Portal, with no alternative submission methods allowed.
The solicitation emphasizes maximizing fund usage through a procurement card program with revenue sharing. Bidders are strictly prohibited from contacting any Palm Coast staff, City Council members, or City Manager about the solicitation prior to formal City Council presentation. The city reserves the right to reject all submittals, waive formalities, re-advertise for new bids, or abandon the project entirely. Interested parties must carefully review all documents on the portal, sign and return any addenda, and ensure compliance with all specified requirements. Persons with disabilities needing assistance can contact the City's Human Resource Office ADA Coordinator at 386-986-3718 at least 48 hours in advance of any proceedings.
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Text version
CITY OF PALM COAST
INVITATION TO BID
FOR
PURCHASE CARD SERVICES
Bid #: RFP-FS-25-63
GENERAL DESCRIPTION: The City of Palm Coast is seeking proposals from qualified organizations to provide Procurement Card Services (P-card). This Request for Proposals will be used to establish a contract with a single vendor to meet purchasing card needs. It is the intent to maximize the use of funds; therefore, at this time a procurement card program with rebates/revenue sharing is required.
BID/PROPOSAL SOLICITATION DOCUMENTS: Solicitation documents are available at no-cost through the City’s Procurement Portal at (https://palmcoastgov.bonfirehub.com/portal).
SUBMITTALS: Responses must be submitted electronically through the portal by the specified time and date.
No other method of submission will be allowed or considered (i.e. mailed, emailed, or hand delivered).
CONTACT/QUESTIONS: The City’s Budget and Procurement Office is the main point of contact for this solicitation. Specific contact information can be found in the Project Manual. Bidders/Proposers – DO NOT contact any other Palm Coast staff, nor any member of the City of Palm Coast City Council, or City Manager, regarding this solicitation at any time prior to the bid/request having been formally presented to, and voted on by, the City Council. Any such contact shall be cause for rejection of your bid/request submittal. Any questions concerning the intent, meaning and interpretations of the solicitation documents including the draft agreement, must be requested in writing through the portal at least seven (7) calendar days prior to the due date.
ADDENDA: Should revisions to the solicitation documents become necessary; the City will post addenda on the portal. Bidders/Proposers must sign, date, and return all addenda with the bid/proposal submittals. Therefore, it is recommended that Bidders/Proposers check the portal at least three (3) calendar days before both Deadline dates below to verify information regarding addenda. Failure to do so could result in rejection of the bid/proposal submittal as unresponsive.
AWARD: All submittals will be evaluated by City staff in accordance with the criteria set forth in the solicitation documents. The City reserves the right to reject all submittals, to waive any formalities, and to solicit and re-advertise for new bids/proposals, or to abandon the project in its entirety.
QUESTION DEADLINE: July 23, 2025 AT 2:00 PM
BID/PROPOSAL DEADLINE: July 31, 2025 AT 2:00 PM
PUBLIC OPENING: July 31, 2025 AT 2:00 PM, or shortly thereafter, at City of Palm Coast City Hall, 160 Lake Avenue, Palm Coast, Florida 32164. Attendance not required.
https://palmcoastgov.bonfirehub.com/portal
ADA INFORMATION: Persons with disabilities needing assistance to participate in any of the proceedings should contact the City Human Resource Office ADA Coordinator at 386-986-3718 at least forty-eight (48) hours in advance of the public opening, pre-bid meeting, or any other proceeding related to this bid/proposal.
FOR PUBLICATION ON WEDNESDAY, July 9, 2025
CITY OF PALM COAST
BUDGET AND PROCUREMENT OFFICE
160 LAKE AVENUE, PALM COAST, FL 32164
www.palmcoastgov.com
(386) 986-3730 http://www.palmcoastgov.com/
Bid #: RFP-FS-25-63
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