Purchase and installation of trailing cable for elevator

The West Virginia Department of Health and Human Resources is soliciting bids for the purchase and installation of a trailing cable for Murphy H-800 Elevator A at the John Manchin, Sr. Health Care facility located at 401 Guffey Street in Fairmont, WV. The procurement is structured as an Agency Master Agreement with the solicitation number ARFQ 0512 MHC2500000001, specifically targeting the replacement of the elevator's traveling cable for a 4000 lb capacity elevator serving three stops (Basement, 1st Floor, and 2nd Floor). Vendors must be licensed contractors in West Virginia and are required to submit pricing on an hourly unit price basis with a total project cost. A mandatory pre-bid meeting was held on November 13, 2024, at 10:00 AM, with multiple question deadlines established: October 30, 2024, at 10:00 AM and November 15, 2024, at 1:30 PM. The final bid submission deadline is December 3, 2024, at 1:30 PM, with the contract to be awarded to the vendor offering the lowest grand total price who meets all required specifications. Vendors must comply with West Virginia wage rates and potentially federal funding requirements.

The procurement appears to be open to all qualified vendors, with no specific set-aside designations mentioned. However, the solicitation includes several compliance requirements, including submission of a Certified Drug-Free Workplace Report (Form WV-72), which is mandatory for contractors. Vendors must provide documentation of drug testing procedures and education services. The project may be funded wholly or partially with federal funds, which introduces additional compliance requirements outlined in the Federal Funds Addendum, including provisions for minority and women-owned business participation, domestic product preferences, and specific procurement standards. While no specific budget range is explicitly stated, vendors are responsible for all travel costs and mileage, which should be incorporated into their flat fee or hourly rate. The solicitation requires vendors to submit various bond forms, including a Bid Bond, Labor and Material Payment Bond, and Performance Bond, which must be issued by sureties licensed in West Virginia. Vendors must also complete the Drug Free Workplace Conformance Affidavit and comply with comprehensive federal and state procurement regulations.