PUMPS, NEW, REPAIR, PARTS, ACCESSORIES- Supplemental Aurora, Jacuzzi, Stranco

The City of Phoenix Water Services is soliciting sealed offers for a five-year pump supply and services contract (IFB-26-0287) covering Aurora, Jacuzzi, and Stranco pumps, including new equipment, repair services, parts, and accessories to support multiple city departments including Water Services, Aviation, Public Works, Parks and Recreation, and Convention Center. The solicitation was released on April 16, 2026, with written inquiries due April 29, 2026, and sealed offer responses due May 6, 2026, at 2:00 p.m. A non-mandatory pre-offer conference is scheduled for April 22, 2026, at 10:00 a.m. via Cisco WebEx. The contract will commence on August 1, 2026, for a five-year term and becomes effective upon City Council award, conditioned upon signature and recording by the City Clerk's department in accordance with Phoenix City Code. Contractors must meet significant qualifications including a minimum of five years in operation, ability to provide trained personnel, emergency 24-hour service availability, parts availability within 48 hours, warranty work through a single local Phoenix source, and minimum insurance coverage consisting of Commercial General Liability of $5,000,000 general aggregate, Automobile Liability of $1,000,000 combined single limit, and Workers' Compensation at statutory limits. The pricing proposal encompasses three groups of line items: Aurora pump parts (11 items), Jacuzzi booster pumps (3 items), and Stranco impellers and seals (2 items), with vendors permitted to propose additional manufacturers meeting solicitation requirements. All offers must be firm and fixed for 180 calendar days from the solicitation opening date, with prices quoted on an F.O.B. destination basis, and the City reserves the right to award contracts by individual line items, group, or any combination most advantageous to the City, and to award multiple contracts.

The solicitation does not specify set-aside designations for disadvantaged business enterprises, though contractors working on Aviation Department contracts must comply with Disadvantaged Business Enterprise (DBE) requirements under 49 CFR Part 26, which include prompt payment to subcontractors within seven days of receipt of payment from the City. All contractors must comply with extensive federal civil rights compliance requirements including Title VI of the Civil Rights Act, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, Title IX, and the Age Discrimination Act, as well as Arizona's E-Verify employment verification requirements under A.R.S. 23-214(A). The solicitation documents contain Sensitive Security Information governed by 49 C.F.R. Parts 15 and 1520 due to Aviation Department involvement, and recipients must acknowledge understanding of security requirements and agree to destroy controlled documents upon contract completion. No advance payments are authorized; payment will be made within thirty to forty-five calendar days upon receipt of correct invoices for actual services and materials received and accepted. Price increases are considered annually after the first year, subject to supporting documentation and Chief Procurement Officer approval. The contract opportunity documentation does not identify incumbent vendors, current contractors, or specific budget ranges for the procurement.