Pump Station Inspection Maintenance & Repair Statewide

The Michigan Department of Transportation (MDOT) is issuing Request for Proposal (RFP) 26-1603 for statewide pump station inspection, maintenance, and repair services on an as-needed basis. The procurement encompasses comprehensive services for 45 pump stations (vertical and submersible types) distributed across Michigan's transportation infrastructure, including facilities managed by the Auburn Hills Garage Metro Region and Statewide Maintenance Bay facilities. Specific deliverables include crane mobilization, electrical testing and reporting, motor diagnosis and shop testing, pump inspection and general maintenance, component repairs (rotor, stator, bearing and seal replacement), and part replacements (impellers, bowl assemblies, columns, discharge heads, enclosing tubes, shafts, and bearings), along with submission of detailed inspection reports, balancing reports, pump curves, construction schedules, and field performance test documentation in electronic PDF format. Required qualifications include a minimum of 10 years of documented experience inspecting, maintaining, installing, and repairing industrial, municipal, or state-owned pump stations; demonstrated capability with large municipal stormwater pump stations and electrical motors up to 4,800 volts; Michigan electrical contractor licensure with all electrical work performed by licensed Master Electricians or Journeymen under Master Electrician supervision; and maintenance of comprehensive insurance coverage including general liability of $1,000,000 per occurrence and professional liability of $3,000,000 per occurrence. The contract term is three years with two optional one-year renewal periods, with an anticipated commencement date of May 14, 2026. The RFP was issued March 25, 2026, with a pre-proposal meeting scheduled for April 9, 2026 at 1:00 p.m. Eastern, questions due by 3:00 p.m. Eastern on April 10, 2026, answers posted by April 16, 2026, and proposals due by 3:00 p.m. Eastern on April 24, 2026. Performance requirements specify initial site visits within 7 business days of work request receipt, diagnoses within 14 business days, and all contract activities completed within 90 business days, with liquidated damages of $500 plus $100 per day assessed for non-remedied delays.

No specific set-aside designations or restrictions limiting response to disadvantaged enterprises, minority-owned businesses, or other protected categories are identified in the procurement documents. All contractors must maintain performance and lien bonds of 100 percent of the contract value, with tiered requirements established in Amendment 1: contractors awarded both the Auburn Hills Garage and Statewide Maintenance agencies must furnish $850,000 each; those awarded only Statewide Maintenance must furnish $500,000; and those awarded only Auburn Hills Garage must furnish $350,000. Additionally, bidders and subcontractors must provide active State Project Registration Confirmation letters from the Local Employees Optimized (LEO) system as mandatory minimum requirements. Prevailing wage requirements apply if construction or installation work is included, with wage rates varying significantly by county and trade classification; rates established effective November 2025 cover multiple regions including North-Leelanau, Metro-Macomb Oakland, Grand-Kent Muskegon, Superior-Delta, Southwest-Kalamazoo, Bay-Genesee Isabella Saginaw, and University-Ingham Lenawee Livingston Monroe Washtenaw counties, with journeyworker straight-time rates ranging from approximately $36.79 to $110.76 per hour depending on classification and apprentice rates tiered by experience level. The estimated contract value is $360,000 over the three-year period, with pricing submitted in a modifiable format including all costs such as one-time setup charges, fees, shipping, handling, and per-piece pricing; firm pricing must be provided for a 365-day period, with subsequent adjustments based on documented changes in actual costs subject to negotiation. Multiple awards may result from this RFP.