Pump and Motor Repair and Maintenance Services

The City of Palm Bay, Florida, is seeking qualified contractors to provide pump and motor repair and maintenance services for its water and wastewater treatment plants, wells, and lift stations through an Invitation for Bid (IFB). The procurement covers comprehensive repair services including disassembly, inspection, diagnosis, cleaning, machining, parts replacement, testing, and delivery, with potential additional services like rewinds and core loss testing. Contractors must maintain a service facility within 100 miles of Palm Bay and employ technicians with a minimum of five years' experience in pump and motor repair. Key deadlines include January 20, 2026, at 5:00 PM for submitting questions and February 3, 2026, at 9:00 AM for bid submissions via the City's Bonfire platform. Bids will be publicly opened on February 3, 2026, at 11:30 AM, with virtual attendance options. Evaluation will focus on the lowest responsible and responsive bidder, with contractors required to submit hourly rates for regular and emergency repairs, and a percentage markup on parts not exceeding 15 percent.

The contract does not explicitly outline specific set-aside designations for disadvantaged enterprises. The initial contract term is 24 months, with options to extend for three additional 12-month periods, potentially spanning up to 60 months total. Contractors must maintain comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Business Automobile Liability ($1,000,000), Workers' Compensation, and optional Umbrella/Excess Liability ($1,000,000). The City will be tax-exempt and follow payment protocols under the Local Government Prompt Payment Act. Contractors must provide quotes within three business days for regular repairs and complete repairs within seven business days, with shorter timelines for emergency repairs. A one-year warranty is required on all replaced parts and repairs. While specific budget ranges are not detailed, the solicitation suggests a need for ongoing, flexible maintenance services across multiple municipal infrastructure systems.