PSP troop p - laporte station - janitorial service

The Commonwealth of Pennsylvania Department of General Services, on behalf of the Pennsylvania State Police Troop P - LaPorte Station in Tioga County, is procuring janitorial services to be performed three days per week at the facility located at PO Box 70, LaPorte, PA 18626. The successful contractor must furnish all labor, equipment, and materials necessary to perform comprehensive janitorial services in compliance with detailed specifications organized by cleaning frequency, including daily, weekly, bi-weekly, monthly, quarterly, and semi-annual tasks, as well as seasonal work. Key objectives include maintaining facility cleanliness and sanitation standards while complying with all Commonwealth requirements and Pennsylvania safety regulations, including Act 1984-159 regarding worker and community right-to-know requirements for chemicals. Required qualifications include current Pennsylvania small business certification, workers' compensation insurance, public liability and property damage insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence, federal fingerprint background checks and CJIS authorization for all vendor staff members, and a minimum wage of $15.00 per hour for employees performing contracted services with annual cost-of-living adjustments beginning July 1, 2023. The contract structure consists of an initial one-year term with four optional one-year renewal periods, subject to mutual written consent and 90 days' notice from the Commonwealth with 60 days' consent from the contractor, and the Commonwealth may extend any single term for up to three additional months. The initial bid submission deadline is February 27, 2026, with written questions due by February 20, 2025 at 11:00 a.m. to RA-SPPSPBIDS@PA.GOV, and all bids must be submitted electronically through the PA Supplier Portal at www.pasupplierportal.state.pa.us. Award will be made to the lowest responsive and responsible bidder based on completed cost matrices and evaluation of all required supporting documentation.

This procurement is restricted to certified small businesses, requiring all bidders to hold current Pennsylvania small business certification at the time of bid opening. All prospective bidders must complete a mandatory site visitation prior to bid submission by contacting Sgt. Michael P. O'Boyle at 570-946-4610 extension 103, and a signed Proof of Visit form from both the Station Commander or authorized representative and the vendor must be submitted with the bid; failure to submit this form is grounds for bid rejection. Required bid submission documents include a completed cost matrix (IFB #6100065400) with pricing for 12 monthly service instances per year across the base year and four optional renewal years, the Worker Protection and Investment Certification Form BOP-2201, current proof of insurance listing PSP as certificate holder and including additional insured language, and current Pennsylvania small business certification. No incumbent vendor or existing contractor is identified in the solicitation documents. The contract does not specify an explicit award value or budget range; rather, compensation shall be based on the prices quoted in the successful bidder's response. All contract terms and conditions are governed by Pennsylvania law, with the Commonwealth reserving the right to terminate for convenience, non-appropriation of funds, or cause.