05. JANITORIAL SITE VIST FORM.doc

This is a Proof of Visit form for the Pennsylvania State Police Troop P, LaPorte Station, required as part of the bidding process for janitorial services. Prospective bidders must schedule an appointment with Sgt. Michael P. O'Boyle (570-946-4610 ext. 103) or the Division Director to tour the facility before submitting their bids. The form documents that the authorized station representative has escorted the prospective bidder through the work areas and explained all responsibilities associated with the janitorial services contract (Bid Number 6100065400). Both the station commander or designated representative and the vendor representative must sign the completed form certifying that the vendor has observed all work conditions and understands the full scope of the contract requirements. The form must be returned before bid opening, as failure to submit it is grounds for bid rejection.

The form emphasizes that vendors assume full knowledge of existing conditions at the facility and cannot claim additional compensation due to unfamiliarity with the work site. By signing the proof of visit form, vendors acknowledge they have conducted their own independent observations and are satisfied with their understanding of all conditions and matters that may affect the work or associated costs. The completed and signed form, along with other required documents including cost matrix, Worker Protection and Investment form BOP-2201, proof of insurance, and current PA small business certification, must be uploaded to the PA Supplier Portal at www.pasupplierportal.state.pa.us for electronic bid submission. Questions regarding the solicitation must be submitted in writing to RA-SPPSPBIDS@PA.GOV no later than February 20, 2025 at 11:00 a.m.