01. JANITORIAL BID SPECIFICATIONS - 1 YEAR WITH 4 OPTIONAL RENEWALS.docx
DOCX document 60 KB Posted
- Solicitation number
- 6100065400
- Issued by
- Tioga County, Pennsylvania
About this file
This is a janitorial services bid specification document issued by the Pennsylvania State Police Department for Troop P - LaPorte Station. The project requires vendors to furnish all labor, equipment, and materials to perform janitorial services three days per week at the station located in LaPorte, Pennsylvania. The contract is structured as a one-year initial term with four optional one-year renewals. All prospective bidders must complete a mandatory site visit and submit a signed proof of visit form with their bid submission. Questions regarding the specifications must be submitted in writing to RA-SPPSPBIDS@PA.GOV no later than February 20, 2025 at 11:00 a.m. Electronic bid submissions are required through the PA Supplier Portal at www.pasupplierportal.state.pa.us. Vendors must also submit a completed cost matrix, Worker Protection and Investment form BOP-2201, current proof of insurance naming PSP as certificate holder with additional insured language, and current Pennsylvania small business certification with their bid response.
The specification details extensive cleaning requirements organized by frequency—daily, weekly, every two weeks, monthly, quarterly, semi-annual, and specific seasonal tasks. The Commonwealth provides only liquid soap dispensers and refills, hand drying towels, toilet tissue, toilet tissue dispensers, and urinal pads; vendors are responsible for supplying all other materials including waste basket liners, mops, cleaning solutions, brushes, disinfectants, vacuums, and any additional equipment necessary to complete the work. Vendor staff members must obtain federal fingerprint background checks and CJIS authorization before performing services or entering the facility unescorted. Vendors must comply with Pennsylvania Act 1984-159 regarding worker and community right-to-know requirements for chemicals used or stored at the workplace. A meeting with the station's Officer-In-Charge is required prior to contract commencement to clarify work expectations and security regulations.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 02. JANITORIAL COST MATRIX - 1 YEAR WITH 4 OPTIONAL YEARS.xlsx | XLSX spreadsheet | |
| 03. JANITORIAL STANDARD TERMS AND CONDITIONS.pdf | ||
| 05. JANITORIAL SITE VIST FORM.doc | DOC document | |
| 04. BOP-2201 WORKER PROTECTION AND INVESTMENT CERTIFICATION FORM.pdf |
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Text version
PENNSYLVANIA STATE POLICE
DEPARTMENT HEADQUARTERS
1800 ELMERTON AVENUE
HARRISBURG, PA 17110
IFB # 6100065400 SPECIFICATIONS
PSP TROOP P – LAPORTE STATION
JANITORIAL SERVICES
I-1. Statement of the Project.
1. Furnish all labor, designated equipment and material to perform janitorial services three (3) days per week at the PA State Police, TROOP P – LAPORTE STATION and in compliance with the specifications listed below. Services to be effective upon a valid purchase/contract order for a period of four (4) one-year optional renewals.
I-2. Specification and Quantity.
1. Vendor must sign-in and sign-out all workers in station logbook each visit.
2. Vendor must follow and sign job log sheet.
3. Vendor should follow the flooring manufacturer’s maintenance and care recommendations.
4. Vendor must Call Landlord (See Station Commander) for directions on maintenance and cleaning of all floors.
5. Pennsylvania Act 1984-159
a. Vendor must be responsible for compliance with the Pennsylvania Act 1984-159 Worker and Community Right to Know. This is in reference to any chemicals used or stored in the workplace.
6. Services must be provided three (3) days per week.
7. Commonwealth will ONLY provide liquid soap dispensers and their refill products, hand drying towels (rolls or individuals), toilet tissue and toilet tissue dispensers, urinal pads.
8. Vendor to provide:
· Waste basket liners
· Damp mops and dust mops to include all replacement heads
· Cleaning solutions (ie. MisterClean, Windex, Ajax, etc.)
· Shower cleaning solutions
· Toilet and urinal cleaning solutions
· Toilet and urinal brushes
· Mirror and window cleaning solution
· Outdoor brooms and dustpans
· Vacuums
· Spot cleaning solution for carpet stains
· Disinfectants for food service areas (kitchen tables/countertops)
· Cleaning solutions for lunch/break area appliances (to include sinks)
· Furniture dusting solutions and dust rags
· Chrome fixture polish with polish cloths
· Any other solutions, cloths, equipment and materials NOT listed above or in I-2. 7 required to accomplish tasks identified in specifications.
I-3. Requirements.
A. SITE VISIT
1. All vendors intending to bid, must visit the site and take into consideration all conditions prevailing that would affect the bid price – before bidding.
2. Site visit form must be completed and uploaded with bid submission.
3. Vendor must meet with Officer-In-Charge (OIC) prior to beginning of contract to clarify work to be performed, expectations and security regulations.
4. No bids will be accepted without a signed site visit. Each visit must be performed by the entity who will be responsible for invoicing. If a subcontractor will be engaged, the site visit must still be attended by the official bidding entity who will receive award and subsequent payment for services. Vendor must visit the site and take into consideration all conditions prevailing that would affect the bid price before bidding.
B. EACH VISIT
1. Sign job log sheet.
2. Waste baskets.
a. Empty and wipe clean or replace liners.
b. Liners to be furnished by Vendor.
3. Tile floors.
a. Dust mop first (or other debris removal ie. vacuum), followed by wet mop.
b. Equipment and cleaning products furnished by vendor.
4. Wash bowls and sinks
a. Clean with liquid detergent such as Ajax.
b. Equipment and cleaning products furnished by vendor.
5. Lavatory Floors – Follow Manufacturer’s directions.
a. Special attention to area around all fixtures.
b. Equipment and cleaning products furnished by vendor.
6. Showers.
a. Clean tiled showers or Fiberglass showers according to manufacturer’s directions.
b. Equipment and cleaning products furnished by vendor.
7. Commodes, and urinals.
a. Clean with brush and disinfectant.
b. Equipment and cleaning products furnished by vendor.
c. Urinal pads furnished by Commonwealth.
8. Mirrors.
a. Clean.
b. Equipment and cleaning products furnished by vendor.
9. Sweep front porch or stoop - at all entrances.
a. Equipment furnished by vendor.
10. Towel, toilet tissue and Liquid Soap dispensers.
a. refill with supplies furnished by the Commonwealth.
11. Carpeted areas – vacuum when present in building.
a. Carpet Stains – spot clean as necessary.
b. Equipment and cleaning products furnished by vendor.
12. Kitchen Countertops & Lunch Tables.
a. Clean with disinfectant.
b. Equipment and cleaning products furnished by vendor.
13. Walk-Off-Mats.
a. Vacuum.
b. Equipment furnished by vendor.
C. EVERY WEEK
1. Sign job log sheet.
2. Furniture.
a. dust (except desks), dust desks when requested.
b. Equipment and cleaning products furnished by vendor.
3. Sills and ledges.
a. Dust.
b. Equipment and cleaning products furnished by vendor.
4. Lavatory walls.
a. Remove any spots wipe with disinfectant around sinks, with special attention around urinals and toilets.
b. Equipment and cleaning products furnished by vendor.
5. Chrome fixtures.
a. Polish.
b. Equipment and cleaning products furnished by vendor.
6. Security Window (bullet resistant glass).
a. Clean entire window according to manufacturer’s directions.
b. Equipment and cleaning products furnished by vendor.
7. Empty exterior trash cans.
a. Empty the outside trash cans.
b. Equipment and materials furnished by vendor.
D. EVERY TWO WEEKS
1. Sign job log sheet.
2. Walls and doors.
a. Wipe finger marks and scuff marks.
b. Equipment and cleaning products furnished by vendor.
3. Vacuum under all desks, tables, counters.
a. Equipment furnished by vendor.
4. Tile floors including stairs if applicable.
a. Damp mop with cleaning solution as per manufactures recommendations.
b. Equipment and cleaning products furnished by vendor.
5. Concrete Floors.
a. Sweep, unless directed otherwise by landlord/station.
b. Equipment and cleaning products furnished by vendor.
E. EVERY MONTH
1. Sign job log sheet.
2. Concrete Floors Garage.
a. Wash, December, January, February, and March, unless directed otherwise by landlord/station.
b. Equipment and cleaning products furnished by vendor.
3. Restricted Areas.
a. Sweep/mop as directed by the Station.
b. Equipment and cleaning products furnished by vendor.
F. EVERY THREE MONTHS
1. Sign job log sheet.
2. Windows.
a. Clean inside.
b. Equipment and cleaning products furnished by vendor.
3. Wall Carpet.
a. Vacuum (if present).
b. Equipment and cleaning products furnished by vendor.
4. Base Board or coving.
a. Wipe down.
b. Equipment and cleaning products furnished by vendor.
G. SEMI-ANNUALLY
1. Sign job log sheet.
2. General House Cleaning.
a. Including blinds, light fixtures, walls, etc.
b. Equipment and cleaning products furnished by vendor.
3. Heat vents & Grills.
a. Vacuum dust from bottom.
b. Equipment and cleaning products furnished by vendor.
4. Carpets.
a. Professional Steam Extraction.
b. Equipment and cleaning products furnished by vendor.
H. RCA RUBBER FLEXI FLOOR WHERE PRESENT
1. Sign job log sheet after completion.
2. Must be completed in April and September.
a. With coordination of the Station Commander.
3. Move all moveable furniture and machine scrub floors.
a. Must follow protocol for maintenance and restoration for the RCA Rubber Company’s Flexi Floor.
I. REQUEST FOR CRIMINAL RECORD CHECK
1. The Pennsylvania State Police (PSP) abides by the Criminal Justice Information Services (CJIS) Security Policy. The policy can be found at http://www.fbi.gov/about-us/cjis/cjis-security-policy-resource-center/view. In accordance with this policy, any vendor staff members that will perform janitorial services or be unescorted at a PSP facility must have a federal fingerprint background check performed before entering the building. The vendor staff members required to have this background check must obtain the required authorization letter from their employer before reporting to a PSP installation to give a full set of fingerprints. The PSP will use the fingerprints to perform a state record check and will then forward them to the Federal Bureau of Investigation for a national criminal history record check. The information obtained from the criminal history check shall be used by the PSP for a fitness determination. PSP will retain records of those individuals who have completed the fingerprint background check.
I-4. Delivery/Service Location.
PENNSYLVANIA STATE POLICE
TROOP P – LAPORTE STATION
PO BOX 70
LAPORTE, PA 18626
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