PSP Troop C Clearfield Lawn Care Services

The Pennsylvania State Police (PSP) Troop C in Clearfield County is soliciting bids for comprehensive lawn care services at their facility located at 147 Doe Hill Road in Woodland, PA. The procurement seeks a vendor to provide monthly lawn maintenance from April 1, 2025 through March 31, 2026, with four potential one-year renewal options. Specific service requirements include mowing four times per month from April through October, weed whacking around walkways and buildings, monthly hillside mowing, shrub and tree trimming, and monthly weed control involving spraying and manual weed removal from rock beds and the impound lot. Bidders must complete a mandatory site visit and obtain a signed proof of visit form from the Station Commander, upload a completed cost matrix, provide a Worker Protection and Investment form, submit a certificate of insurance, and demonstrate current Pennsylvania small business certification. All bid submissions must be made electronically through the PA supplier portal by February 3, 2025, with all questions submitted in writing to RA-SPPSPBIDS@pa.gov no later than January 27, 2025 at 11:00 a.m. Evaluation will focus on lowest responsive and responsible bidder, with the Commonwealth reserving the right to award by line item.

This procurement is specifically designated as a small business set-aside, requiring bidders to be certified as a Small Business through the Department of General Services at the time of bid opening. Vendors must provide Worker's Compensation Insurance and Public Liability Insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence for both bodily injury and property damage. The contract includes significant compliance requirements, including adherence to thirteen specific state labor laws and immediate reporting of any changes in workforce compliance status. Potential penalties for non-compliance or false certification include contract termination and a three-year debarment from bidding on Commonwealth contracts. While specific budget ranges are not explicitly detailed, the contract structure allows for potential five-year engagement through the initial term and four optional renewal periods. The Commonwealth will only compensate for services actually rendered and maintains no obligation for minimum work amounts, with payment processed through Automated Clearing House (ACH) transactions.