PSC - Library Boiler Replacement

West Virginia University, on behalf of Potomac State College in Keyser, West Virginia, is soliciting sealed bids for the removal and replacement of a boiler system serving the Mary F. Shipper Library, with an alternate bid item for a similar boiler replacement at the Administration Building. The procurement is issued as Request for Bid (RFB202690000713) and requires contractors to provide all tools, equipment, labor, and materials necessary for complete boiler removal, installation of new boiler packages meeting specified technical performance standards, and all supporting materials including piping insulation. Successful bidders must demonstrate substantial completion within 90 days of the Notice to Proceed, with final completion within 30 additional days, and must achieve liquidated damages at $500 per calendar day for delays in substantial completion and $250 per calendar day for final completion delays. Sealed bids are due May 7, 2026, at 12:00 p.m. EST through the WVU Public Bid Site in Microsoft Word, PDF, or Excel format, with a mandatory pre-bid meeting scheduled for April 22, 2026, at 11:00 a.m. EST via Microsoft Teams, a non-mandatory site visit on April 28, 2026, at 10:00 a.m. EST, and a question deadline of May 1, 2026, at 12:00 p.m. EST. Bidders must submit bid bonds equal to five percent of the base bid plus additive alternates, along with proof of West Virginia contractor licensure, workers' compensation coverage, comprehensive liability insurance ($1,000,000 per occurrence/$2,000,000 aggregate), certificate of liability insurance naming the University as additional insured, Experience Modification Rate (EMR) of 1.20 or less for the past three years, OSHA Log Information for three years, drug-free workplace affidavit, purchasing affidavit, and a Contractor Safety Evaluation Pre-Qualification Questionnaire demonstrating written safety programs and compliance with WVU's Environmental Health and Safety Contractor Safety Program requirements.

No specific set-asides for disadvantaged enterprises, women-owned businesses, or minority-owned business enterprises are identified in the solicitation documents, and no incumbent contractor is listed for this boiler replacement project. The University reserves the right to award items separately, grouped, or on an all-or-none basis to the lowest responsive and responsible bidder, with all offers remaining firm for acceptance for a minimum of 120 days after the bid due date. Pricing must be quoted on a net basis with F.O.B. WVU Destination, inclusive of all packing, crating, and transportation costs, with payment due within 45 days of properly received invoices; bids indicating estimated freight charges, requiring deposits, payment in advance, or C.O.D. terms will be rejected. The successful bidder must furnish Performance and Labor and Material Payment Bonds for 100 percent of the contract award amount prior to execution, obtain vendor registration with the State of West Virginia, and comply with West Virginia prevailing wage rates and applicable federal and state laws. No budget range or award value is specified in the solicitation documents, though the apparent low bidder for contracts exceeding $250,000 must submit a list of all subcontractors performing more than $25,000 of work within one business day of award notification, suggesting the contract value may exceed this threshold.