1384865-event.pdf
PDF 420 KB Posted
- Attached to
- PSC - Library Boiler Replacement
- Solicitation number
- RFB202690000713
- Issued by
- Mingo County, West Virginia
About this file
This is a Request for Bid (RFB) issued by West Virginia University on behalf of its Board of Governors for the removal and replacement of a boiler at the Mary F. Shipper Library located on the campus of Potomac State College in Keyser, West Virginia. The RFB was released on April 17, 2026, with a mandatory pre-bid conference call scheduled for April 22, 2026, at 11:00 AM EST, requiring contractors to notify the procurement officer of their intent to participate by April 21, 2026. A non-mandatory site visit is scheduled for April 28, 2026, at 10:00 AM EST for field measurements only. The question cutoff date is May 1, 2026, at 12:00 PM EST, and sealed bids are due on May 7, 2026, at 12:00 PM EDT. The contractor must achieve substantial completion within 90 days of the Notice to Proceed and final completion within 30 days thereafter, with liquidated damages assessed at $500 per calendar day for delays in substantial completion and $250 per calendar day for delays in final completion.
No specific pricing information, set-asides, or incumbent contractor details are provided in this solicitation file. Contractors must submit required documentation including a bid bond, drug-free affidavit, certificate of liability insurance, contractor safety evaluation pre-qualification questionnaire, and purchasing affidavit. All questions must be submitted through the Q&A Board on the solicitation website, and all bid responses must be submitted in PDF format. The procurement officer is Kaison Ball (kaison.ball@mail.wvu.edu), and the project manager is Paul Whiteman. Contractors are required to comply with WVU's Environmental Health & Safety Contractor Safety Program as a condition of participation.
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Text version
17 April 2026
PSC - Library Boiler Replacement Removal and replacement of a boiler for the Mary F. Shipper Library located on the campus of Potomac State College in Keyser, WV.
17 April 2026
Released 4/17/2026 7:00 AM EDT Type Request for Bid Open 4/17/2026 7:30 AM EDT Number RFB202690000713 Close 5/7/2026 12:00 PM EDT Currency US Dollar
Sealed Until 5/7/2026 12:00 PM EDT
Contacts Kaison Ball kaison.ball@mail.wvu.edu
Phone +1 304-293-5711
Commodity Codes Commodity Code Description 72000000 Building and Facility Construction and Maintenance Services
30000000 Structures and Building and Construction and Manufacturing Components and Supplies
40100000 Heating and ventilation and air circulation 72100000 Building and facility maintenance and repair services
17 April 202617 April 202617 April 202617 April 202617 April 202617 April 2026 mailto:kaison.ball@mail.wvu.edu
Project Description
West Virginia University on behalf of its Board of Governors (“BOG”) located in Morgantown, West Virginia (“WVU” or “University”) is initiating this Request for Bids (“RFB”) from qualified, experienced, and licensed Contractors to perform the removal and replacement of the boiler at the Mary F. Shipper Library located on the campus of Potomac State College in Keyser, WV.
Notations
1. Required documentation must be submitted under SUPPLIER ATTACHMENTS with Response (bid bond, drug-free affidavit, etc.).
2. Questions MUST be submitted directly on the solicitation website on the Q&A Board.
3. Addenda will be posted on the Q&A Board; while the system should generate an automatic email, please be sure to visit the site regularly during this solicitation.
4. Your bid response MUST be submitted directly on this website in a PDF format (singular PDF is preferred).
Personnel
1. Facilities Management
a. Paul Whiteman – Project Manager
2. Procurement
a. Kaison Ball b. kaison.ball@mail.wvu.edu
Prebid/Site Visit
1. There will be a Mandatory Pre-Bid Conference Call per the following:
Teams Meeting
DATE: 04/22/2026
TIME: 11:00AM EST
a. Contractors should notify the Procurement Officer with intent to participate no later than one day prior (04/21/2026, 11:00AM EST); requests will be accepted via email and/or on the Q&A Board. The Procurement Officer will send the link/invite for the meeting upon request.
2. There will be a Non-Mandatory Site Visit per the following:
DATE: 04/28/2028
TIME: 10:00AM EST
a. Site Visit will be for field measurements only; NO QUESTIONS ARE TO BE ASKED AND NO
DETAILS SHALL NOT BE SHARED.
Cutoff for Questions
DATE: 5/1/2026
TIME: 12:00PM EST
Description
Solicitation Due Date
DATE: 5/7/2026
TIME: 12:00PM EST
- In the event the Due Date changes, it will be posted via addendums on the Q&A Board; the date will not change on this description.
Communications
1. The bid/proposal process is highly controlled. To protect the integrity of the process, any questions or clarifications regarding this Request for Bid/Proposal must be handled through the Department of Procurement, Contracting, & Payment Services.
Completion Dates
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated below. The date of issuance of the West Virginia University's Notice to Proceed and/or Contact shall be used to calculate Substantial and Final Completion.
a. Substantial Completion shall be: 90 days upon execution of a contract
b. Final Completion shall be: 30 days following Substantial Completion
c. Final Completion shall be when project site is de-mobilized and all project documents listed in Close-Out section of the specifications has been sent to the o Owner.
Liquidated Damages
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated above. The date of issuance of the West Virginia University's Notice to Proceed or Executed Agreement shall be used to calculate Substantial and Final Completion of contract time stated in number of consecutive calendar days or established date. Time is of the essence.
a. Liquidated Damages shall be Five Hundred Dollars ($500) per Calendar Day of delay in achieving Substantial Completion and Two Hundred and Fifty Dollars ($250) per Calendar Day of delay in achieving Final Completion.
Visitors/Contractors Reminders
1. Contractors must read and comply with WVU EH&S Contractor Safety Program:
a. https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf
Buyer Attachments
1. RFB202690000713.pdf
2. Attachment A - Bid Form & Pricing Information.pdf
3. Attachment B - Specifications & Required Terms.pdf
4. Attachment C - PSC Mary F. Shipper Library Boiler Package.pdf
5. Attachment D - Administration Building Boiler Package.pdf
6. Project Manual.pdf
7. Drug Free Affidavit.pdf
8. Contractor Safety Eval Pre-Qual Questionnaire.pdf
9. Certificate of Liability Insurance.pdf
. Purchasing Affidavit.pdf
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