Provide registered dietician services

The State of West Virginia, through the Department of Health and Human Resources and Department of Shared Administration Purchasing Division, is soliciting bids for Registered Dietician Services to support the John Manchin Sr. Health Care Center in Fairmont, Marshall County. This is an hourly rate procurement with an estimated volume of 480 hours annually, with services to be delivered Monday through Friday from 8:00 AM to 4:00 PM, not to exceed 40 hours per month without prior administrative approval. The registered dietician will be responsible for developing approved plans of correction, implementing corrective actions, creating care plans, designing menus for long-term care facilities, and developing specialized diets for patients with chronic and terminal illnesses serving a patient population ranging from age 18 to 100+. Vendors must possess a valid West Virginia Dietician's license, minimum ten years of professional experience, and demonstrated knowledge of federal and West Virginia regulations and survey processes, with a designated primary contract manager available during business hours. Travel costs, mileage, and travel time must be incorporated into the hourly rate with no separate reimbursement provided. The solicitation deadline is January 30, 2024, at 10:00 AM, with a mandatory pre-bid meeting required for all bidders and a question deadline of January 23, 2024, at 10:00 AM. Questions should be directed to Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov. Award will be made to the vendor offering the lowest overall total cost that meets all specified requirements, with the initial contract term running from February 1, 2024, through January 31, 2025, renewable for three successive one-year periods contingent upon mutual written consent.

The procurement documents indicate that bidders must comply with all provisions required for federally funded procurements, though no specific set-aside designations for disadvantaged business enterprises are explicitly detailed in the available materials. Vendors must maintain Automobile Liability Insurance of $1,000,000 per occurrence and Professional/Malpractice/Errors and Omission Insurance of $1,000,000 per occurrence, with current state registration and licensing required throughout the contract term. The solicitation requires vendors to execute a HIPAA Business Associate Agreement to maintain compliance with protected health information privacy and security standards. Bids must be submitted electronically through wvOASIS or by physical delivery to the West Virginia Department of Shared Administration Purchasing Division at One Davis Square, Room 111, Charleston, WV 25301, Attention: Theresa Dorsey, with email submissions not accepted. No incumbent vendor information is provided in the solicitation documents, and while no specific budget range is stated, vendors must complete the pricing page by providing an hourly unit price that will be multiplied by 480 hours to determine total cost, with pricing firm for the life of the contract. The State reserves the right to cancel the contract immediately for non-conformance or upon thirty days' written notice for any reason, contingent upon legislative appropriation of funds.