Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

The City of Indianapolis and Marion County Purchasing Division is requesting bids for pickup, transport, and disposal of bio-hazardous medical waste for city agencies citywide (RFB-11EAL-215), with bids due July 2, 2026 at 10:00 a.m. Eastern Time and questions due June 23, 2026 at 12:00 p.m. Eastern Time.

Services cover approximately 70 locations across Indianapolis, including Marion County Forensics Services Agency, Indianapolis Animal Care Services, Indianapolis Metropolitan Police Department, Marion County Coroner's Office, Indianapolis Fire Department stations, and Department of Parks and Recreation facilities. The scope includes removal, packaging, storage, transportation, and legal disposal of infectious waste such as contaminated gloves, masks, needles, syringes, and other bio-hazardous materials generated by city operations. Services are required on both scheduled and as-needed bases across twelve container types ranging from 4.5 cubic foot cardboard containers to eight-gallon sharps containers. The contractor must complete pickups within two business days of notification or scheduled dates and maintain all OSHA, EPA, CDC, and NHTSA compliance certifications for handling and transporting medical waste.

The initial contract term is two years from execution with renewal options available under the same terms and conditions, subject to mutual agreement and a maximum total duration of four years including all amendments and extensions. Pricing must be all-inclusive per pickup per location, covering containers, pickup, transportation, disposal, documentation, and record retention with no additional trip charges, fuel surcharges, or separate surcharges permitted. Prices remain firm for the first contract year with escalation clauses permitted up to 5 percent annually thereafter only when supported by documented cost increases. The incumbent contractor is GFL Environmental Services USA, Inc. under Contract 19869.

Mandatory participation targets are 15% minority-owned business enterprises, 8% women-owned business enterprises, 3% veteran-owned business enterprises, and 1% disability-owned business enterprises. Bidders must submit a U.S. Manufactured Products Preference Certification, Bid Acknowledgement Form, Affidavit of Non-Collusion, MBE-WBE-VBE-DOBE certification, Nepotism certification, and Exception Sheet. Liquidated damages of $25 per day apply for failure to meet pickup deadlines.