Provide_Pickup,_Transport,_and_Disposal_of_Bio-Hazardous_Medical_Waste_for_Various_Agencies,_City_Wide_(Addendum_#1_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/indy

City of Indianapolis and Marion County

Request for Bid – Pricing and Terms

PROVIDE PICKUP, TRANSPORT, AND DISPOSAL OF BIO-

HAZARDOUS MEDICAL WASTE FOR VARIOUS AGENCIES,

CITY WIDE

RFB-11EAL-215

Request For Bid #RFB-11EAL-215 2

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

Table Of Contents

1. Introduction

2. Instructions to Bidders

3. General Terms

4. Bid Submission Forms

5. Scope of Services

6. Price Sheet

7. Attachments

Attachments:

A - Sample-Professional Services Agreement

Request For Bid #RFB-11EAL-215 3

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

1. Introduction

1.1. Timeline

Release Project Date: June 12, 2026

Question Submission Deadline: June 23, 2026, 12:00pm

Response Submission Deadline: July 2, 2026, 10:00am

1.2. Summary

Buyer Jeff Eichelberger

Buyer

Phone

(317) 327-4976

The City of Indianapolis and Marion County by and through the Purchasing Division Department is seeking Bids for Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for

Various Agencies, City Wide. Bids are due not later than 10:00 am on Thursday, July 2, 2026.

1.3. Background

If Vendor wishes to return a hard copy bid to Purchasing instead of using the new electronic process.

Please do the following steps:

Go to Downloads tab. Select the Project Documents and Attachments. Click Download Selected

Items. A zip file containing the selected items will download to your computer.

Delivery by U.S. Mail or In Person:

City County Purchasing Division

200 E. Washington Street

Room 1522

Indianapolis, IN 46204

Hard copy Bids are opened:

July 2, 2026, 10:00 a.m. Eastern Time in City County Purchasing Division, Room 1560.

Request For Bid #RFB-11EAL-215 4

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

Bids Only: Bids are to be delivered to room 1522 City/County Building prior to 9:30 a.m. Eastern

Time on or before the above due date. However, from 9:31 until 10:00 a.m. Eastern Time, bids will be accepted in room 1560 of the City/County Building.

2. Instructions to Bidders

2.1. Immediate Cause for Rejection of Bids

1. Failure to comply with all instructions or to sign all necessary forms listed in the bid submissions.

2. Failure to submit a bid surety completely and correctly executed at the time of bid submission in the correct amount (if required).

3. Failure to correctly and completely execute the non-collusion affidavit.

4. Failure to comply with any other mandatory bid requirements.

2.2. Bonding Requirements

1. Bidders may be required to provide with a bid, at time of submission, a bid surety in either a flat dollar amount or percentage of bid, as specified. Acceptable forms of bid surety are as follows:

A. Bid Bond secured from a bona fide bid surety firm.

B. A Certified Check (or equivalent) if issued by a financial institution insured by an agency of the United States.

C. Other Forms of Bid Surety as specified in a particular bid.

I. All forms of Bid Surety should be made payable to the City of Indianapolis/Marion

County. No cash or personal checks accepted. All bid surety will be held until formal award is made by the appropriate governing body and until awarded contractor complies with all terms of the award.

2. Awarded bidder may be requested to provide a Performance Bond/Payment Bond in either a flat dollar amount or a percentage of the bid as specified, made payable to the City of

Indianapolis/Marion County, within ten days after receipt of award letter. Other forms of performance guarantee may be acceptable as specified in a particular bid.

2.3. General Conditions / Contractual Clauses

1. The City of Indianapolis and Marion County are exempt from Local, State and Federal Taxes and will not be responsible for any taxes levied on contractor as a result of a bid award.

2. All terms contained in this document will become part of the contract between awarded bidder and the City of Indianapolis/Marion County.

Request For Bid #RFB-11EAL-215 5

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

3. This contract may be renewed under the same terms and conditions subject to the approval in compliance with IC 5-22-17-4. The term of the renewed contract may not be longer than the term of the original contract. Any provision for automatic renewal is void.

4. The City of Indianapolis/Marion County reserve the right to reject any and all bids and to waive any of the terms and conditions and provisions contained in the Request for Bid (RFB) or other documents, or any informality, irregularity, or omission in any bid, and to award to one or more bidders.

5. Manufacturer and/or model number of equipment being bid must be stated. It is the contractor’s responsibility to show proof that goods being offered are of equal quality to those that were specified. Any exceptions to the specifications must be clearly set forth in the contractor’s bid.

6. If not bidding a delivered price to point of destination, shipping price must be listed as a separate price on the RFB form.

7. Upon delivery and/or inspection of ordered goods or upon performance of services, should the ordering agency determine that goods/services do not meet specifications; same will not be accepted and will be returned at the contractor’s expense.

8. Formal contracts and/or proof of insurability may be required on applicable bids.

9. The City of Indianapolis /Marion County reserves the right to deny payment to contractors ordering or delivering goods/services without benefit of a verbal or written purchase order number.

10. The apparent low bidder must submit or have on file form CC-09 which may be obtained from the Office of Minority and Women Business Development (OMWBD). Failure to do so may cause your bid to be rejected. Information pertaining to the OMWBD Program and/or questions should be directed to the OMWBD located in Suite 1260 of the City-County Building, 200 East

Washington Street Indianapolis, IN 46204, Telephone (317) 327-5262.

11. The Contractor agrees to indemnify and hold harmless Marion County Indiana, City of

Indianapolis, its officials, agents, officers, and employees for any and all claims, actions, causes of action, judgments, and liens arising out of any negligent act of omission by the

Contractor or any of its officers, agents, employees, or subcontractors or any defect in materials or workmanship or any supply, material or mechanism or other product which it or any of its officers, agents, employees, or subcontractors has supplied to the City/County or has used in connection with this agreement. Such indemnity shall include attorney’s fees, costs and other expenses arising therefrom or incurred in connection therewith and shall not be limited by reason of the enumeration of any insurance coverage required herein.

12. Notwithstanding any other provision of this Agreement, if funds for the continued fulfillment of this Agreement by the City/County are at any time not forthcoming or are insufficient, through failure of any entity to appropriate funds or otherwise, then the City/County shall have the right

Request For Bid #RFB-11EAL-215 6

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide to terminate this agreement without penalty by giving prior written notice documenting the lack of funds, in which instance, unless otherwise agreed to by the parties, this Agreement shall terminate and become null and void on the last day of the fiscal period for which appropriations were received. The City/County agrees that it will make its best effort to obtain sufficient funds, including but not limited to including in its budget for each fiscal period during the term hereof a request for sufficient funds to meet its obligations hereunder in full. This contract may be terminated by either party at the City’s option, upon 10 days written notice, unless otherwise specified.

13. No portion of this Agreement shall be sublet, assigned or otherwise disposed of by the

Contractor except with the written consent of the City/County being first obtained. Consent to sublet, assign or otherwise disposed of any portion of this Agreement shall not be construed to relieve the Contractor of any responsibility for the fulfillment of the Agreement.

14. Unless otherwise specified within the Agreement, this Agreement shall be governed by the laws of the State of Indiana, and by all Municipal Ordinances and codes of the Consolidated

City of Indianapolis, as the same shall be in full force and effect upon the date of this

Agreement is executed.

15. Any goods and services provided under this Agreement shall meet or exceed all applicable

Occupational Safety and Health Administration Standards.

16. This Agreement represents the entire and integrated Agreement between the City/County and the Contractor and supersedes all prior negotiations, representations, and/or contracts, either written or oral. This Agreement may be amended only by written instrument signed by both

City/County and Contractor and attached hereto as an addendum.

3. General Terms

The following terms will be included in the resulting agreement between the awarded vendor and the

City of Indianapolis and Marion County herein referred to as “City.” Please read carefully.

Questions pertaining to the Bid content may be directed through the Procurement Portal at https://procurement.opengov.com/portal/indy, no later than 12:00 pm Eastern Time on

Tuesday, June 23, 2026.

3.1. General Description for Term Agreement

1. Vendors are invited to bid unit prices on a term agreement for Provide Pickup, Transport, and

Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide to be furnished and delivered to city wide agencies in Marion County, IN. Other departments and agencies of the

City may also utilize this contract.

2. NOTE: Any related addenda to this bid, including written answers to questions, will be posted on the Procurement Portal at https://procurement.opengov.com/portal/indy.

Vendors will be responsible for periodically checking the Procurement Portal for any related addenda up to and including the due date. Vendors must acknowledge addenda with

Request For Bid #RFB-11EAL-215 7

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide their bid. Failure to acknowledge the addenda may cause a bid to be determined as non-responsive for review purposes.

3.2. Term Contract for Services

1. This request is to establish one or more term contracts for Provide Pickup, Transport, and

Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide. The resulting contract will primarily be used by city wide agencies. However, other departments and agencies of the City of Indianapolis and Marion County may also utilize the resulting contract under the same pricing, terms, and conditions. Unless otherwise agreed to, all ordering locations will be within Marion County, IN. The City does not guarantee minimum or maximum amount of services to be purchased under this bid. The scope of services listed is estimated based on the City’s potential need or history and the desire for services. The City may purchase more or less services than the amounts indicated in the bid/quote. All orders shall be on an as needed basis, subject to the availability of funding and budgetary considerations.

2. The term of the initial contract shall be two (2) years, effective from the date of the execution of this Agreement.

3.3. Split Awards

The City may award a contract to a vendor who submits the overall lowest, responsive, and responsible bid/quote; or it may split the award between two or more vendors, all to the advantage of the City. For purposes of evaluation, a split between two or more vendors will not be considered to be to the advantage of the City if increased administrative costs offset any projected cost savings realized by splitting the award.

3.4. Renewal

The contract resulting from this bid/quote may be renewed beyond the expiration date by mutual agreement of the parties. The term of the renewal may not be longer than the term of the original contract. A renewal shall be by written notice by either party and written acceptance by the other. All other terms and conditions of the contract shall remain the same as set forth in the resulting agreement. Terms and conditions may be amended only by written instrument, signed by both the

City, and awarded vendor, and attached to the resulting agreement as an amendment.

3.5. Firm Bids

All bids received shall be considered valid for not less than ninety (90) days from the date of bid opening. Pricing shall be firm for the length of the contract, including any renewals.

3.6. Bonds

There will be no bid bonds or performance bonds required for this contract.

3.7. Specifications

1. The specifications are intended to provide a foundation for open competition for the supply of commodities or services to meet City needs. Minor and immaterial technical deviations may, at the discretion of the City, be deemed in substantial compliance with the

Request For Bid #RFB-11EAL-215 8

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide specifications. However, material variances may render the vendor non-responsive and ineligible for award.

2. The use of brand names, models, etc. serves to establish the design, performance and level of quality needed and not to restrict competition. (Items that are equal in design, performance and quality will be considered.) The right to evaluate specification compliance and equality is reserved to the City, and the vendor shall have the burden of proof to demonstrate that any proposed substitutes are equal. Vendor shall note the manufacturer/model # of any substitutes, or the reference brand(s) will be assumed.

3. Items that are equal in design, performance and quality will be considered unless the wording

"No Substitute"/ "Brand Name Only"/ "No Approved Equals" is indicated. When the description includes the wording "No Substitute"/ "Brand Name Only"/ "No Approved Equals" in addition to the trade name, quotations of price will be accepted only on the trade- named product indicated. All disputes concerning grades and quality of merchandise or work shall be determined by the City.

4. All exceptions to the specifications and terms shall be noted in detail on the attached

Exception Sheet.

3.8. Contract Termination

The City may terminate the resulting contract for cause or convenience at any time during the term of the contract, without penalty, upon ten (10) calendar day’s written notice to the vendor. The City shall be the sole judge of the adequacy of the vendor’s performance pursuant to the resulting contract.

3.9. Proof of Insurance

At the time of award, vendor may be required to provide proof of insurance showing existing coverage in accordance with the terms and amounts stated in the Sample Agreement, or the terms and amounts of insurance coverage vendor proposes to furnish in lieu of the amounts in the Sample

Agreement. The proof of insurance shall be issued by a financially responsible insurance company authorized to do business in Indiana.

3.10. Debarment and Suspension

1. Vendors should be aware that by entering into an agreement with the City, neither they, nor their principals, should be presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from entering into this agreement by any federal agency or by any department, agency, or political subdivision of the State of Indiana. The term principals, as used in this paragraph, means an officer, director, owner, partner, key employee, or other person with primary management or supervisory responsibilities, or a person who has critical influence on or substantive control over the operations of the vendor’s business.

2. The awarded vendor shall not have their business name(s) or principal’s name(s) listed on the debarment web site at https://www.sam.gov/SAM/. A check of this listing will be made by the

City. The City reserves the right to nullify the award of any bid, quote, or request for proposal https://www.sam.gov/SAM/

Request For Bid #RFB-11EAL-215 9

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide based on this listing. It is recommended that vendors check the website listing prior to submitting documents.

3. Vendor should also be aware of the City’s Policy on Wage Theft and Payroll Fraud. City will not enter into an agreement with a vendor who, as a result of this policy, has been debarred by the City of Indianapolis. In addition, any subcontractor who has been listed on the City’s

Debarred/Suspended Vendors list will not be allowed to participate in the resultant agreement. It is the responsibility of each vendor to retain and properly monitor quality subcontractors on City agreements. Vendor should make an effort to perform reviews of subcontractors through the federal SAM system and through the City’s Debarred/Suspended list. Both the Wage Theft and Payroll Fraud policy and a list of Debarred/Suspended Vendors may be found at https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division.

3.11. Accessibility

Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings, or any other activities related to a bid, quote or request for proposal should contact the

Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.

3.12. Successors and Assigns

Vendor binds itself and its partners, successors, executors, administrators and assigns to City and to the partners, successors, executors, administrators and assigns of City, in respect to all covenants of this agreement; except as otherwise provided herein, vendor shall not assign, sublet, or transfer its interest in this agreement without the written consent of City.

3.13. Bid Expenses

By submitting a response to this bid/quote, each vendor agrees that all of its related expenses are its sole responsibility, and that the City will not be responsible for any costs whatsoever incurred by the vendor in connection with or resulting from the bid/quote process, including but not limited to costs for preparation/submission of the bid/quote, travel & per diem, attending interviews, providing presentations or product demonstrations.

3.14. Intent to Purchase

Although this solicitation and resultant contract may state a specific model or version and an estimated number of items or units to be purchased, it is understood and agreed that the City may purchase additional products and/or services from the contractor including subsequent product releases or replacement products at the original submitted price; provided that these additional items do not materially differ from the original product and represent the same manufacturer and essential functionality.

3.15. Sample Agreement

A Sample Agreement, which includes insurance requirements, is available for review at the end of this document. This sample agreement contains the City’s standard terms but may not contain https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division

Request For Bid #RFB-11EAL-215 10

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide language specific to this purchase. Any proposed exceptions to this document should be included in detail on the Exception Sheet.

Insurance Notice

Please review the insurance requirements carefully. All insurance requirements listed and referenced in this request will be included in the final contract, this includes requirements listed in the sample agreement. A change can be requested during the bidding process, but once the bid is awarded no insurance waivers can be provided. Changes can be requested in the Exceptions Sheet and/or during the question-and-answer portion of the bidding process. A justification for requested changes should be provided, including references to the project scope of work. For construction projects, pleasure ensure you review the insurance requirements in the Article 5 of the City of Indianapolis Standard

General Conditions for Construction Contracts.

3.16. Monitoring

For management purposes, City agencies or departments may report contract problems to the

Purchasing Division by using the City Intranet Contract Monitoring Report. This program of quality control is to ensure that contractors successfully fulfill their contractual obligations with the City and maintain a positive contractor performance status.

If requested by the City, a report shall be submitted on all goods and services provided or project milestones. (This may be a one-time, monthly, quarterly or annual report as requested.) The report shall include but not be limited to: The vendor’s name, address, contact information, contract number

/ description, date and location of services or project details, agency name, purchase order number(s), hours to complete projects and costs associated for services or milestone completed. These reports should be submitted in a Microsoft Office Program format and mailed to the attention of the Contract Manager at 1522 City-County Building, 200 East Washington Street, Indianapolis, IN 46204. Reports may also be submitted to the Contract Manager by email to

Purchasing@indy.gov.

3.17. E-Verify Program

Pursuant to IC 22-5-1.7, all public contracts for services entered into must contain E-Verify provisions. Any Contractor entering into a service agreement with the City or County shall affirm under penalties of perjury that it is and will remain in compliance with that statute. This affirmation is part of the digital contract signature process. Additional information can be viewed on the Purchasing

Division web site at https://www.indy.gov/activity/find-bid-opportunities.

3.18. Services or Goods Acquisition by the City

1. Pursuant to City/County ordinance, contracts not approved by the Office of Corporation

Counsel and the City Controller are voidable. Contractor shall not begin performing services, acquiring, or delivering goods, prior to receipt of a fully executed contract, including the

Controller’s signature.

2. Awarded vendor(s) must have a validly issued purchase order prior to beginning services, acquiring or delivering goods. The vendor(s) will not be compensated for services rendered or http://Purchasing@indy.gov https://www.indy.gov/activity/find-bid-opportunities

Request For Bid #RFB-11EAL-215 11

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide goods secured prior to the issuance, by the Purchasing Division, of a valid purchase order.

(Revised Code §141-102)

3.19. Method of Payment

Vendor must be willing to accept invoice payments via City/County check, City/County Purchasing

Card (Master Card) or Automated Clearing House (ACH) at the City’s sole option and discretion. The

City will not be responsible for any card fees or other bank charges incurred by the vendor.

3.20. Current Agreement

The City is presently contracted with the following Contractor(s) to provide this service/product. A scan of the City's written agreement may be viewed online at https://www.indy.gov/activity/city-and-county-contracts and searching for the contract number(s).

Contract Number Contractor

19869 GFL Environmental

Services USA, Inc

3.21. Point of Contact

The Contractor shall provide a point of contact assigned to oversee the resulting contract and to be able to keep the City informed of changes, progress, and to be able to answer any questions The

Contractor shall provide name, phone number, email address and any other pertinent contact information for the point of contact.

4. Bid Submission Forms

1. U.S. Manufactured Products Preference Certification*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• U.S._Manufactured_Products_...

*Response required

2. Bid Acknowledgement Form*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• Bid_Acknowledgement_Form.pdf

*Response required

3. Affidavit of Non-Collusion*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• Affidavit_of_Non-Collusion.pdf

*Response required https://www.indy.gov/activity/city-and-county-contracts https://www.indy.gov/activity/city-and-county-contracts https://government-project.s3.us-west-2.amazonaws.com/167206/838f9aaa-b865-416b-bfcf-032b1e250c94_U.S._Manufactured_Products_Preference_Certification.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/03582869-2914-490b-bf0e-21e1fc3e3237_Bid_Acknowledgement_Form.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/aa385b9c-9982-4bc2-93ac-57c530b29de8_Affidavit_of_Non-Collusion.pdf

Request For Bid #RFB-11EAL-215 12

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

4. MBE-WBE-VBE-DOBE*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• MBE-WBE-VBE-DOBE.pdf

*Response required

5. Nepotism*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• Nepotism.pdf

*Response required

6. Additional Bid Deliverables*

Please download the below document, complete, and upload. Failure to do so may cause your Bid to be declared non-responsive.

• RFB-11EAL-215.docx

*Response required

7. Escalator Clause*

The quoted price in a contract must be firm for the first year of an Agreement, after which an escalator clause can be invoked when market conditions dictate up to a maximum increase in the bid price of 5% over the term of the Agreement. Exceptions can be considered only when market conditions dictate a revised escalator for a particular product. Price increases will be adjusted only to the amount of a cost increase to the vendor and must be supported by written documentation indicating new higher cost adjustments have occurred. The City/County reserves the right to accept or reject all such price adjustments.

Please indicate if you have read this clause.

☐ Yes

☐ No

*Response required

8. Catalog Discounts *

Please submit your standard catalog/list pricing and indicate any percentage discounts off list price that will apply to the City. This pricing may be utilized for any additional items that may be required during the contract.

Current purchasing laws do not allow the City to enter into a “Cost Plus Percentage of Cost” type contract. Therefore, the City requests that all parts and materials be provided either at a specified discount from the Manufacturer’s Printed Price List or at actual cost. Proper documentation will be required.

Percentage Discount off MSRP (list price): _________________% https://government-project.s3.us-west-2.amazonaws.com/167206/2d5f322a-a178-49f2-9487-aca44f8c527d_MBE-WBE-VBE-DOBE.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/1384383b-2ab5-4a19-8454-a16cd646d2be_Nepotism.pdf https://government-project.s3.us-west-2.amazonaws.com/266163/b2f2210f-c2e8-4a6a-bf9f-155d99ab8492_RFB-11EAL-215.docx

Request For Bid #RFB-11EAL-215 13

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

Listed in (name of) Manufacturer Catalog: __________________

*Response required

9. Literature*

Please submit official manufacturer’s literature regarding all items offered with the bid. Failure to submit the following may render the submitted bid non-responsive.

*Response required

10. Warranty*

Unless otherwise indicated in the specifications, the minimum warranty required by the City for the entire unit is one (1) year from the date of acceptance. (If the manufacturer offers a full or limited warranty that is in excess of one year, the City shall take full advantage.) The minimum one-year warranty shall cover all parts and labor for defects in materials and workmanship. Please attach warranty statement(s). Failure to submit the following may render the submitted bid non-responsive.

*Response required

11. Exception Sheet*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• Exception_Sheet.pdf

*Response required

12. Extended Price Sheet

12.1. If awarded an agreement as a result of the pricing proposed herein, will you extend this pricing to political subdivisions in Indiana (and notify Indianapolis Purchasing division upon initial extension to an additional subdivision)?*

Political subdivisions include cities, towns, school corporations, and county governments. If you mark

YES, you are agreeing that you are willing to extend your proposed pricing to any of these entities if they wish to purchase from any resulting Agreement.

☐ Yes

☐ No

*Response required

12.2. Will there be a freight differential required to extend pricing to political subdivisions outside

Marion County?*

☐ Yes

☐ No

*Response required

12.3. Will you agree to provide upon request but not more than quarterly, a report to the City of

Indianapolis that would include the names of;*

1. any participating political subdivisions and

2. item descriptions and quantities purchased per subdivision?

https://government-project.s3.us-west-2.amazonaws.com/167206/bc9aa68b-e168-40ff-a1b4-37af2ded53ec_Exception_Sheet.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4AY7J4UCO%2F20260625%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260625T145800Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEIb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCm36y2DMMkGZ%2BsM%2BUNQNDuzSiz%2BrfxecSLjZRYTwsQVgIgaA9QvCzM%2FWJAQCHYpLzSg3SBSreaBuM6g7pe7%2FlEMkoqjAUITxACGgw4OTIzNjQ2ODc2NzIiDJrkX4CqB2B5nF5L%2FCrpBKCFXKi%2FaU9JoxYcSgbzEw3xlfaEtHqToEFSLNaxt47zi1xZiGJOk8ChjvN0nXwhKkCNZlw%2FxW2kbeKPzoYhwoRfg4bD%2BOo4hkP%2Fq%2Fn8pKCqiVTrRdzwsombacwi3sgDF6njjKNJv5ANHohjtXLPlUO7Ow%2F2vzpSy72lyLXKy1KnmXU7JNwNg3DE2aQIRfh%2FDU6EgznTah%2BxHl9ThxO0wYNEWUl2UhBm01Yk1k1C7KODNaQU0ZTmQ0bej5WgxVLZ5KQCdhA8IpopalZE728l465fAgv6q8y1fT1UHloWvA%2Fbpqv%2B573z5FNQQTVAzfBc4KdzNsguq%2F1E8UKLfKf7l5tZu8nVRH9OKGAzRvcVnE5CN7Vl5sjhlzgoUvjcWMcvFOUMPTEIgQ6yuZyPtzb9GaQ6pgw4Ut3tz4LSSPwyiLO6AMhg3CPW3ZB%2FmVgNNeQu9Thpu5mGNso1THSh4B%2B8x4542krdVdl7U2dv8mILiWUTamZOc4%2B97oyiUT9Q9RemkKN%2F9ef3cBlPxElFshf5pCSI6FypPRvcRNf2jwmAcOf6cWW%2Fo%2B3hpY1h%2Fq28pGODJIAr4lclpeQJS%2F9GuynI%2Btu6tetH0E6yCLUQCW35CCtdiI3JJmv75UIcaA3x83jeO54Lu4Slp92EgSwguY%2B673TBzTuUtvXLOfqoTO9GS41oRtBOzM6Js58AnvgHyLw1nVICoC8PrVTU3M%2FhqhPpHE6sSpX6vSwbHqe8IRVWKVTTUxahHPYuW1Kn5V6oi3ddt%2BCQJMkpcZS8Xj8PBa3QLQVY%2BHLj%2BPCUUN%2FUv9HgIQzq4vxZGlYSwic0MLro9NEGOpkB93lVMrkKt1zNJu5xEWn13BGdJQmmTtZ2V%2BktfR9CRZ4ArZ%2FC4%2BefwY%2FXcXOilpGLJViW%2Bwef3hiuLJo7FcuFS%2F6L3iGMSAIBvj%2FyyKqhaBvlU0W%2B%2FKuUJxPFvFzP7zw7X4nnuydWid52EIPL6lBWPK1j4AixTGe%2BpiXY11pYO59eMXJ5RuSr8GrR0XHm7t%2Bfu9FUoHKg5Yn6&X-Amz-Signature=5317ecebc38095ad6e7a262a857410bc338496352b80c05838c57ee01dcb47e2&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Exception_Sheet.pdf%22&x-id=GetObject

Request For Bid #RFB-11EAL-215 14

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

☐ Yes

☐ No

*Response required

12.4. The City of Indianapolis DOES NOT accept responsibility for purchase orders issued by other political subdivisions.*

☐ Please confirm

*Response required

5. Scope of Services

5.1. Scope of Services

A. General

The City requires a Contractor to provide for the pick-up, transportation, and legal, legitimate disposal of infectious waste from its facilities. Waste shall include items such as, but not limited to, gloves, masks, cloths, apparel, needles, syringes, and other items contaminated by blood or bodily fluids generated as the result of accidents, laboratory testing, forensics, contaminated animal waste, medical emergencies, and other sources generating common bio-hazard materials. Such services will be required on an as needed basis or regularly scheduled pickup dependent upon each Agency’s needs.

B. Licenses, Permits, Certifications

1. Services under this Agreement shall consist of furnishing supervision, labor, equipment, manifest documents, and material to properly remove, package, store, transport, and dispose of regulated bio-hazardous medical waste generated by City Agencies. Contractor shall possess and maintain any licenses, permits or certifications that may be required to handle and transport medical waste in Marion County and the State of Indiana. In so doing, Contractor shall comply with all applicable laws and regulations of any public body including Occupational Safety and Health

Administration (OSHA)/Indiana Occupational Safety and Health Administration (IOSHA), The

Environmental Protection Agency (EPA), Center for Disease Control (CDC), National Highway Traffic

Safety Administration (NHTSA), and Indiana Department of Transportation (INDOT).

2. By submitting a Bid, the Contractor certifies that the firm signing the Bid and registered under that name has the appropriate license and/or certifications to perform all Services included in this

Scope of Services.

3. The Contractor shall be responsible for adhering to both current and future changes in law or regulation and will inform City of any tangible changes in practice that may be required by these changes at no additional cost to City.

C. Packaging Methods

1. Contractor shall supply the City facilities with containers sufficient for the storage, transport, and disposal of bio-hazardous medical waste removed from each location in accordance with the law, in addition to appropriate labels and any required manifest forms or documents. Contractor shall supply these containers at no additional cost to the City. Contractors shall be responsible for placement of empty containers and removal or emptying of containers with hazardous medical waste.

Request For Bid #RFB-11EAL-215 15

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

2. Contractor shall work with the Agencies to supply proper containers based on volume and type of waste to be collected. Contractor will provide the City with any additional instructions to comply with hazardous waste regulations and/or the company’s own policies. (Any such information should be attached and submitted with the quote.) Contractor shall provide a reasonable supply of materials initially and upon request to each facility.

3. The reusable containers or box containers provided must be compatible for compliance with the

OSHA Standard (Blood Borne Pathogen Standard 29 CFR 1910.1030) and DOT requirements including packaging, labeling and marking.

4. All containers and/or boxes shall be clearly labeled for bio-hazardous medical waste disposal, liners as appropriate for containers shall be included.

5. The Contractor shall ensure provisions are in place to provide additional containers as determined by weather or other needs, upon the request of the using location.

6. Contractor shall transport sharp containers following (Regulated Medical Waste) 49 CFR

173.197 regulations regarding packaging.

D. Pickup and Transportation

1. The Contractor shall ensure pickups will be made by a uniformed and easily identified employee who will create a manifest of items removed and give specific reasons for rejection of containers that do not meet regulatory and or company requirements.

2. Pickup shall occur within two (2) business days of notification of an as-needed pickup by a requesting Agency. All scheduled pickups for Agencies shall be completed within two (2) business days of the scheduled date. Scheduled dates may be as frequent as needed to meet the Agency’s needs. All pickups shall be made Monday through Friday during normal business hours (City of

Indianapolis/Marion County holidays excluded) unless prior arrangements are made with the Agency to be serviced.

3. The Contractor shall pay to the City, as fixed and agreed, liquidated damages of twenty-five dollars ($25) per day, for each calendar day after two (2) business days have passed from notification of pickup or scheduled pickup date. Notification shall be considered as verbal, fax, or e-mail message from the City Agency.

4. The Contractor shall not be charged with liquidated damages for failure to pick up when the delay arises out of causes beyond their control and without the fault or negligence of the Contractor;

however, in the event of such delay, the City may cancel this contract in whole or in part and seek any remedy available to it.

5. The Contractor shall coordinate with the using locations to ensure smooth regulated medical waste disposal operations and make recommendations to streamline the collection, transfer, storage, and disposal process.

Request For Bid #RFB-11EAL-215 16

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

6. The Contractor shall provide transport of the packages of bio-hazardous medical waste from the site (point of generation) to the designated disposal facility. Transportation must be provided by a registered transporter and shall have liability insurance according to the Federal Motor Carrier Act (49

CFR Parts 171-180).

7. The Contractor shall be responsible for providing a completed Bio-Hazardous Medical Waste

Manifest for the transportation of the biohazardous medical waste. The using agency will sign the manifest as the generator of the bio-hazardous medical waste. The Contractor shall be responsible for keeping a computerized accounting of pickups from City of Indianapolis Agencies. The accounting shall include but is not limited to; Date and Time of Pick up, City of Indianapolis Division, Replacement vessel(s) supplied, Charge made to the Purchase order and Purchase Order Number. A report containing these items and any additional items shall be submitted to the City of Indianapolis, Purchasing Division, on a quarterly basis with an additional annual summary report for the term of the contract. See Monitoring.

E. Locations

1. Contractor shall pack on-site, pick-up waste materials that are properly stored in containers upon notification by the City agency facilities or at a regularly scheduled time, if agreeable to the individual facility. Operations will take place at approximately seventy (70) locations throughout

Indianapolis. The Contractor will be expected to service any or all of the locations to meet the actual needs of the City. The total number of pickups is expected to vary, with some locations requiring pick-up less than once per month, others requiring pickups more than once per month and others on

Contractor notification. The City cannot guarantee any minimum number of pickups or quantities of waste for processing.

2. The Contractor shall provide a contact person who will oversee operations for scheduled pickups and as needed pickups. The City shall be immediately notified if the individual or their contact information changes. The Contractor shall supply a phone number, fax number, and e-mail address for the contact. The Contact person shall be available Monday through Friday during normal business hours (Excluding City Holidays) to respond to City communications. Contact person shall have the authority to change schedules and revise field activities to suit the City including changes in route drivers or personnel requested by the City.

3. The Contractor’s employees may be subject to background checks prior to entering some IMPD facilities. Contractor shall supply the City with a list of employees scheduled to enter IMPD facilities. List shall include name, home address, phone number and photocopy of driver’s license for each individual scheduled to enter these facilities.

4. The major locations that may potentially desire to participate in this agreement are listed below. This list should not be considered comprehensive and may be amended by the City at any time. The Contractor shall be flexible and work with the City to provide the coverage necessary to accommodate City Agencies. Some locations for the Department of Parks and Recreation may be seasonal.

F. Disposal

Request For Bid #RFB-11EAL-215 17

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

1. The Contractor shall provide for the disposal of the collected bio-hazardous medical waste at a permitted treatment or disposal facility.

2. The facility must be permitted according to all applicable regulations.

3. After disposal, the Contractor shall provide a copy of the completed manifest signed by the generator, the transporter, and the treatment disposal facility to City’s primary Point of Contact (POC).

G. Safety

1. Contractor shall be solely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the pickup, transport, and disposal work and shall take all necessary precautions for the safety of, and provide for the necessary protection to prevent damage, injury or loss to all employees, bystanders, materials, supplies, equipment and property. Damages resulting in injury or loss to employees, bystanders, materials, equipment or property arising directly or indirectly out of the fault or negligence of the Contractor or any subcontractor(s), agents or employees of the Contractor in the prosecution of the work will be the responsibility of the Contractor.

2. The Contractor shall ensure that City of Indianapolis / Marion County is in compliance and abides by all federal and State of Indiana laws to include:

a. Assist City in determining what is included by definition as biohazardous medical waste;

b. Provide training as requested on the proper handling of biohazardous medical waste; and

c. Determine what bio-hazardous medical waste should be disposed of separately.

3. The Contractor shall protect any and all patient medical information as required by the Health

Insurance and Accountability Act (HIPPA) and any other federal and/or State of Indiana laws.

H. Bid Deliverables (see Bid Submission Forms)

Contractor shall submit the following documentation with their Bid. Failure to do so may cause your

Bid to be declared non-responsive:

1. Work plan that identifies the removal, packaging, storage, transportation, and disposal methods that will be used during this performance of this Agreement.

2. Copies of training certifications of all employees that will be performing Services under this

Agreement.

3. Name and address of transportation firm. If transportation is to be performed by Contractor and not a third-party transporter, Contractor must so state.

4. Name and address of treatment disposal facility(s) and documentation stating approval for the

Contractor to dispose of bio-hazardous medical waste.

5. Licenses and/or certifications.

Request For Bid #RFB-11EAL-215 18

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

6. Contractor to supply additional pricing for other services (such as drug destruction) and containers available other than specified in the above Scope of Services. This pricing will not be considered in awarding the Agreement.

5.2. Marion County Forensics Services Agency Locations

2545 E. Pleasant Run Parkway North Drive, Indianapolis, IN 46203

5.3. Indianapolis Animal Care Services

5001 East Raymond Street, Indianapolis, IN 46203

5.4. Indianapolis Metropolitan Police Department (IMPD) Locations

4005 Office Plaza Blvd

3120 East 30th Street

1150 South Shelby Street

551 North King Avenue

39 W. Jackson Place

201 North Shadeland Ave

901 N Post Rd Door 11

200 E Washington St. Rm EG56

5.5. Marion County Coroner’s Office Location

2545 East Pleasant Run Parkway North Drive, Suite 200, Indianapolis, IN 46203

5.6. Indianapolis Fire Department (IFD) Locations (Station Number)

1 1903 W. 10th Street

2 4120 Mitthoeffer Road

3 1136 Prospect Avenue

4 8404 Ditch Road

5 450 W. 21st

6 1599 East 86th Street

7 935 Fort Wayne Ave

8 4045 East 56th Street

9 6260 East 86th Street

10 2970 North Sherman Drive

11 1715 East Washington Street

12 2151 Kessler Blvd. West Drive

13 429 West Ohio Street

14 2690 North Kenwood

15 3502 Prospect Avenue

16 8940 Southport Road

17 7139 East 75th Street

18 42 North Warman Avenue

19 1003 South White River Pkwy. W. Dr.

20 1452 North Emerson Avenue

21 2508 East 71st Street

Request For Bid #RFB-11EAL-215 19

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

22 3019 Dr. Andrew J. Brown Avenue

23 1108 E. Thompson Road

24 5520 East 38th Street

25 17 South Sheridan Avenue

26 7447 S. Meridian

27 2918 East 10th Street

28 10190 East 86th Street

29 602 E. Pleasant Run Pkwy. N. Dr.

30 2440 North Tibbs Avenue

31 4155 N. College Avenue

32 6355 N. College Avenue

33 3430 Moeller Road

34 1925 W. Edgewood

35 4155 E. Stop 11 Road

36 7620 Oaklandon Road

41 10750 East 10th Street

42 1302 South Franklin Road

43 7604 East 10th Street

44 7345 East 30th Street

45 10601 East 30th Street

46 330 E. Churchman

53 6231 South Arlington Avenue

Health Center 8025 South Combs Road

55 10515 East Thompson Road

5.7. Department of Parks and Recreation Locations

Bethel Park Pool 2850 Bethel Avenue

Broad Ripple Park Pool 1450 Broad Ripple Avenue

Brookside Aquatic Center 3510 Brookside Pkwy South Drive

Frederick Douglass Park Pool 2759 Dr. Andrew J. Brown Avenue

Dr. Martin Luther King Jr. Park Pool 1701 Broadway Street

Eagle Creek Beach 7602 Eagle Beach Drive

Ellenberger Park Pool 5301 E. St. Clair Street

Garfield Aquatic Center 2345 Pagoda Drive

Gustafson Park Pool 3110 Moller Road

Indy Island Aquatic Center 8575 E. Raymond Street

Krannert Park Aquatic Center 605 S. High School Road

Northwestway Aquatic Center 5253 West 62nd Street

Perry Park Aquatic Center 451 E. Stop 11 Road

Rhodius Park Pool 1720 W. Wilkins Street

Riverside Aquatic Center 2420 N. Riverside East Drive

Sahm Park Aquatic Center 6801 E. 91st Street

Thatcher Park Pool 4649 W. Vermont Street

Willard Park Pool 1700 E. Washington St.

5.8. Pricing Terms

All pricing shall be per pickup per location and shall include cost of container for storage, pickup, and transportation, disposal, and all documentation, to include record retention as required by the Agencies. No trip

Request For Bid #RFB-11EAL-215 20

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide charges, fuel surcharges or separate surcharges will be allowed. Each facility may have varying policies regarding time of pick-up, notification, etc., and the Contractor shall agree to abide by individual facility or agency policies when providing services.

Note: All key/lock charges are to be included in the unit cost.

6. Price Sheet

All pricing shall be in United States Dollars (USD).

Note: All shipping/delivery charges are to be included in the unit cost, unless noted below.

SCHEDULED PICKUP PRICE

Container Types

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 CARDBOARD

CONTAINER WITH

PLASTIC

DISPOSABLE LINER

- 4.5 CU. FT.

1 unit

2 SOLID PLASTIC

CONTAINER W/LID

– 25 GAL. 19x19x21"

1 unit

3 SOLID PLASTIC

CONTAINER W/LID

– 28 GAL. 21x18x21"

1 unit

4 SOLID PLASTIC

CONTAINER W/LID

– 40 GAL.

23.5x23.5x28.75"

1 unit

5 SOLID PLASTIC

CONTAINER,

WHEELED W/LID -

96 GAL. 24x35x43"

1 unit

6 SOLID PLASTIC

CONTAINER W/LID

– 28 GAL. 21x18x21"

(50 lbs max) with 3 mil red bag liners

1 unit

Request For Bid #RFB-11EAL-215 21

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

7 SOLID PLASTIC

CONTAINER,

WHEELED W/LID -

96 GAL. 24x35x43"

(150 lbs max) with 3 mil red bag liners

1 unit

8 SHARPS

CONTAINER W/LID

– ONE (1) QUART

W/ LINED

CARDBOARD

CONTAINER FOR

DISPOSAL

1 unit

9 SHARPS

CONTAINER W/LID

– ONE (1) GALLON

W/ LINED

CARDBOARD

CONTAINER FOR

DISPOSAL

1 unit

10 SHARPS

CONTAINER W/LID-

TWO (2) GALLON

W/ LINED

CARDBOARD

CONTAINER FOR

DISPOSAL

1 unit

11 SHARPS

CONTAINER W/LID

– THREE (3)

GALLON W/ LINED

CARDBOARD

CONTAINER FOR

DISPOSAL

1 unit

12 SHARPS

CONTAINER W/LID

– EIGHT (8)

GALLON W/ LINED

CARDBOARD

CONTAINER FOR

DISPOSAL

TOTAL

Request For Bid #RFB-11EAL-215 22

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

AS NEEDED PICKUP PRICE

Container Types

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

13 CARDBOARD

CONTAINER WITH

PLASTIC

DISPOSABLE LINER

- 4.5 CU. FT.

1 unit

14 SOLID PLASTIC

CONTAINER W/LID

– 25 GAL. 19x19x21"

1 unit

15 SOLID PLASTIC

CONTAINER W/LID

– 28 GAL. 21x18x21"

1 unit

16 SOLID PLASTIC

CONTAINER W/LID

– 40 GAL.

23.5x23.5x28.75"

1 unit

17 SOLID PLASTIC

CONTAINER,

WHEELED W/LID -

96 GAL. 24x35x43"

1 unit

18 SOLID PLASTIC

CONTAINER W/LID

– 28 GAL. 21x18x21"

(50 lbs max) with 3 mil red bag liners

1 unit

19 SOLID PLASTIC

CONTAINER,

WHEELED W/LID -

96 GAL. 24x35x43"

(150 lbs max) with 3 mil red bag liners

1 unit

20 SHARPS

CONTAINER W/LID

– ONE (1) QUART

W/ LINED

CARDBOARD

CONTAINER FOR

DISPOSAL

Request For Bid #RFB-11EAL-215 23

Title: Provide Pickup, Transport, and Disposal of Bio-Hazardous Medical Waste for Various Agencies, City Wide

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

21 SHARPS

CONTAINER W/LID

– ONE (1) GALLON

W/ LINED

CARDBOARD

CONTAINER FOR

DISPOSAL

1 unit

22 SHARPS

CONTAINER W/LID-

TWO (2) GALLON

W/ LINED

CARDBOARD

CONTAINER FOR

DISPOSAL

1 unit

23 SHARPS

CONTAINER W/LID

– THREE (3)

GALLON W/ LINED

CARDBOARD

CONTAINER FOR

DISPOSAL

1 unit

24 SHARPS

CONTAINER W/LID

– EIGHT (8)

GALLON W/ LINED

CARDBOARD

CONTAINER FOR

DISPOSAL

TOTAL