Property Tax Statement Inserts

Washington County, Oregon is seeking quotes for a purchase order to supply property tax document inserts for the Department of Assessment and Taxation through a competitive bidding process. The procurement involves three specific insert types: Real Property Inserts (180,000 quantity, 8 x 14, double parallel fold), Personal Property Inserts (12,000 quantity, 8 x 11, tri-fold), and Annual Land Use Notice Inserts (185,000 quantity, 8 x 11, tri-fold). Detailed specifications require 60 lb. white paper, specific ink colors (PMS 293 and Black), 2-sided printing, and precise folding techniques. The Request for Proposal (RFP No. 2020.69Q) was released on July 9, 2020, with a deadline for questions on July 23, 2020, and proposals due by July 30, 2020, at 11:00 am through the ProcureNow system. The county intends to award the bid to the lowest responsible bidder(s) who meets all specifications and reserves the right to award purchase orders to multiple vendors, with an anticipated contractor selection date of July 31, 2020.

The procurement opportunity appears to have no specific set-aside designations for disadvantaged enterprises, though vendors must comply with several mandatory certifications including Oregon tax law compliance, non-discrimination policies, and residency requirements. All work must be performed within the state of Oregon in accordance with ORS 282.210 Public Printing regulations, and bidders must submit an affidavit declaring compliance with this requirement. Vendors must confirm they have not entered into collusion with other vendors and must upload a signed Certification and Contract Offer. The proposal requires vendors to maintain their offer for 180 calendar days, with pricing to include all costs such as shipping, delivery, and special handling charges. Delivery of the inserts is scheduled by September 16, 2020, with shipments to be split between Washington County in Hillsboro and Publishing & Distribution in Salem. While specific budget ranges are not explicitly detailed, vendors must provide unit costs per 1,000 inserts for each insert category, with the county reserving the right to terminate the contract if the selected vendor fails to comply with specifications.