Property Management Services

Fairfax County, Virginia is seeking property management services through a Request for Proposals (RFP2000004266) for the Fairfax County Redevelopment and Housing Authority (FCRHA), covering 88 properties with 3,685 total residential units across two geographic regions: North (50 properties, 1,586 units) and South (38 properties, 2,099 units). The selected contractor will manage diverse housing types including Low Income Housing Tax Credit properties, Project Based Rental Assistance properties, Rental Assistance Demonstration properties, and Senior Housing. Proposals must demonstrate comprehensive capabilities in accounting, procurement, compliance, maintenance, resident relations, marketing, waitlist management, resident selection, and occupancy procedures. An optional pre-proposal conference is scheduled for January 12, 2026 at 11:00 A.M. via Microsoft Teams, with proposal submissions due on February 2, 2026 at 3:00 p.m. through the Bonfire Interactive portal. The evaluation criteria include six weighted categories: Company and Personnel Qualifications (18 points), Compliance/Marketing/Waitlist Management Plan (18 points), Maintenance Plan (18 points), Accounting/Procurement/Transition Plan (18 points), Resident Relations/Selection and Occupancy (18 points), and Reasonableness of Cost Proposal (10 points).

The contract does not specify specific set-aside designations for disadvantaged enterprises, though the county maintains an Equal Opportunity Purchasing policy that does not discriminate against faith-based organizations or based on protected characteristics. Vendors must be registered with eVA and demonstrate a minimum of five years' experience in property management services, providing at least three references from similar contracts completed within the past two years. The contract term is five years with three optional one-year renewal periods, and requires extensive federal compliance given the funding sources. Insurance requirements include $1,000,000 workers' compensation, $1,000,000 commercial general liability, $1,000,000 automobile liability, and a $5,000,000 fidelity bond. While specific award value is not explicitly stated, the management fee structure will be a percentage of gross rent and miscellaneous income, with the expectation of maintaining 98% occupancy and 95% resident satisfaction across the portfolio. Contractors must also comply with HUD regulations, GASB financial reporting requirements, and various state and local regulations throughout the contract period.