Property Insurance

Amarillo Independent School District (AISD) is soliciting proposals from qualified insurance providers for comprehensive property insurance under RFP 3716-27.10, procured jointly with Ector County Independent School District (ECISD) under an interlocal agreement, with proposals due November 13, 2026 at 4:00 p.m. Central and questions due November 2, 2026 through Bonfire. No set-aside applies. Historically underutilized business (HUB) compliance carries 1 evaluation point, and a Texas principal place of business or at least 500 Texas employees carries another 1 point.

Coverage includes property, flood, earthquake, boiler and equipment breakdown, and inland marine, with blanket coverage on all buildings and auxiliary structures under a current $500 million policy limit. The RFP's scope of work lists a total insured value of $2.78 billion, while the 2026 Statement of Values totals approximately $3.14 billion across both districts. Bidders must be eligible to operate in Texas, hold an A.M. Best rating of A- or better, and maintain at least $250 million in capital and surplus. Each policy must include a 90-day insurer cancellation notice. Proposals require specimen policies, annual insurer reports, references, safety engineering and claims service details, and sample claims reports. Properties are located in Amarillo and Ector County, Texas.

The current annual premiums for 2025-2026 are $3.11 million for AISD and $3.14 million for ECISD, plus $36,056 in AISD equipment breakdown premium. The agreement term runs December 31, 2026 through December 30, 2027, and the district is open to contracts of one or more years. The solicitation is fixed-price, with evaluation weighted as follows: purchase price and long-term cost (30 points), vendor reputation (17), quality of goods and services (17), extent to which services meet district specifications (17), past vendor relationship (17), HUB compliance (1), and Texas presence (1). Payment is by ACH or credit card, Net 30 after invoice approval, and the districts are exempt from federal excise, state, and local sales taxes.

Loss history in the solicitation files shows cumulative claims from 2015 through 2026 totaling $73.6 million, including $73.1 million paid, mostly hail, plus one earthquake claim at Austin Elementary in Odessa valued at approximately $2.07 million. Required forms include a conflict of interest questionnaire, a felony conviction notification, a resident bidder certification (failure may result in disqualification), representations and certifications, debarment certification, and compliance attestations on Israel boycott and firearms discrimination.