Propane Jim E. Hamilton Correctional Center

The Office of Management and Enterprise Services (OMES), Central Purchasing Division, is seeking qualified suppliers to establish a contract for propane services for the Oklahoma Department of Corrections (ODOC), specifically for the Jim E. Hamilton Correctional Center (JEHCC) located in Hodgen, OK. The procurement covers propane supply for critical facility operations, including laundry services, food preparation, and facility heating. The solicitation (Event #EV00000718) was posted on May 9, 2025, with bid responses due by 3:00 p.m. on June 2, 2025, through the Oklahoma Supplier Portal. Potential bidders must submit comprehensive responses including an executive summary, required forms, technical specifications, pricing details, and three business references. Key submission deadlines include May 12, 2025, for administrative review requests and May 20, 2025, as the last day to submit questions. The contract may be designated as a Statewide Contract, potentially expanding its scope beyond the initial correctional facility procurement.

The solicitation includes several specific requirements for bidders, with opportunities for various business types to participate. The state has provisions that may favor service-disabled veteran business enterprises and requires compliance with specific Oklahoma state regulations, including registration with the Oklahoma Secretary of State and workers' compensation insurance documentation. Bidders must complete forms such as the Non-Collusion Certification (OMES Form CP004) and provide detailed third-party supplier information if applicable. While specific budget ranges are not explicitly stated, the procurement requires pricing to remain firm for a minimum of 120 days, with optional early payment discounts allowed. The state reserves significant discretion in the procurement process, including the right to request clarifications, conduct discussions, and independently evaluate bidder financial responsibility. Potential respondents must be prepared to demonstrate comprehensive compliance with state procurement guidelines and provide detailed documentation of their capabilities to supply propane and related services to the correctional facility.