attachment-a-agency-purpose_(3).docx

Attachment A

Solicitation No. EV00000718 This Solicitation is a Contract Document and is a request for proposal in connection with the Contract awarded on behalf of Oklahoma Department of Corrections (ODOC) by and through the Office of Management and Enterprise Services as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other Contract document.

PURPOSE

The Office of Management and Enterprise Services (OMES), Central Purchasing Division, on behalf of the Oklahoma Department of Corrections (ODOC), is seeking responses from qualified suppliers to establish a contract for the provision of propane. The propane will be used for laundry services, food preparation, and facility heating at the Jim E. Hamilton Correctional Center (JEHCC), located at 53468 Mineral Spring Road, Hodgen, OK 74939. A Contract resulting from this Solicitation may be designated for use as a Statewide Contract.[footnoteRef:1] [1: 74 O.S. 85.5(G)(3) ]

The Contract is awarded on behalf of ODOC for Propane.

1. Contract Term and Renewal Options:

1.1. The initial Contract term, which begins on the effective date of the Contract, is one year and there are one (1) one-year options to renew the Contract.

2. Solicitation Criterion:

2.1. The Bid will be evaluated using a best value/lowest and best criterion, based on the following:

2.1.1. Price

2.1.2. Ability to supply products

2.1.3. Product Acceptability

3. Scope and Description:

3.1. The Bid Response shall show the ability of the Bidder to meet or exceed the following mandatory specifications:

· The propane will be used for laundry services, food preparation, and facility heating at the Jim E. Hamilton Correctional Center (JEHCC), located at 53468 Mineral Spring Road, Hodgen, OK 74939

· 1st year pricing @ $ ________ per gallon.

· 2nd year pricing @ $_________ per gallon.

· Historical usage: 60,000 gallons per year

· Minimum Order Requirements and Delivery Schedule:

The facility will place a minimum order of 1,200 gallons per delivery, with a maximum capacity of up to 3,000 gallons. Delivery frequency may vary based on seasonal conditions—typically once per week during colder months and once per month during warmer periods.

· Delivery will vary per tank per delivery.

· Total number of tanks: 22 9- 1000 gallon tanks 6- 500 gallon tanks 5- 250 gallon tanks 2- 150 gallon tanks

4. Pricing

4.1. Pricing shall be proposed as a single total firm, fixed cost and include all information concerning fees, other costs, and any other information relevant to the total cost.

4.2. Value-added products and/or services within scope of the Acquisition may be included in the Bid.

5. Executive Summary and Company Information are on Exhibit 01: Executive Summary and Company Information.

6. The response to pricing shall be proposed using Attachment A.

7. Business References are to be on Exhibit 02: Bidder Reference Worksheet.

8. Third-party vendor information is included on Exhibit 03: Third Party Supplier Information.