Propane for Heating

The State of Missouri, through the Office of Administration Division of Purchasing, is soliciting proposals for propane heating supplies for multiple state agencies including the Department of Corrections, Division of Youth Services, Missouri State Highway Patrol, Missouri Department of Transportation, Department of Mental Health, and Facilities Management Design & Construction. The procurement encompasses propane delivery to 79 separate facilities across Missouri, with estimated annual usage of approximately 295,000 gallons based on fiscal year 2025 data. Vendors may propose to service one, multiple, or all seven geographic regions (Northwest, Northeast, Greater Kansas City, Central, Greater St. Louis, Southwest, and Southeast), with facility-specific tank sizes ranging from 30 gallons to 30,000 gallons and delivery requirements varying by location and agency operational hours. Propane must meet ASTM D1835-05 and GPA 2140 standards and be delivered within 24 to 48 hours of notification, with differentiated pricing for tank load deliveries, transport deliveries of 7,000 gallons or more, and separate rates for weekday versus weekend/holiday deliveries. The contract will be structured as a Blanket Purchase Agreement running from July 1, 2026, through June 30, 2027, with options for two additional one-year renewal periods. Proposals are due May 15, 2026, at 2:00 PM Central Time through MissouriBUYS powered by MOVERS, with an open date of April 28, 2026, at 3:30 PM Central Time. Evaluation will be based on lowest responsive and responsible vendor by region using objective cost analysis with a maximum of 200 cost evaluation points, and vendors must submit firm, fixed pricing on Exhibit C with all costs including packing, handling, and shipping as FOB Destination, Freight Prepaid and Allowed.

Missouri provides preference points for Buy American Act compliance (10%), Organization for the Blind/Sheltered Workshop participation (5-15 bonus points), and Missouri Service-Disabled Veteran Business Enterprise certification (3 bonus points). The incumbent contractor operates under contract CC230606001, with historical annual spending ranging from $94,983 in fiscal year 2023 to $157,387 in fiscal year 2024, providing a reference point for anticipated award value. All vendors must achieve "Approved" registration status in MissouriBUYS and "Spend Authorized" status in MissouriBUYS powered by MOVERS to be eligible for award and must comply with business compliance requirements including Missouri tax compliance, Secretary of State registration, anti-Israel boycott certification, and federal debarment verification. The state does not pay federal or state taxes; however, certain non-exempt taxes such as Underground Storage Tank Tax, Agricultural Diesel Tax, and Oil Spill Tax must be built into the contractor's pricing. Vendors are required to submit completed solicitation documents with pricing details for propane (category 15111501) as attachments on the Requirements page, with supporting documentation including detailed agency information with facility contacts, addresses, delivery acceptance windows, and regional and county maps provided to facilitate bid preparation.