Promotional items

The South Carolina Department of Public Safety (SCDPS) has issued an Invitation for Bid (IFB) for promotional items to support departmental events, seeking a single vendor to supply nine line items totaling 47,000 units. The procurement includes 5,000 collapsible koozies, 10,000 paper fans, 3,000 cotton bandanas, 1,000 four-pack crayons, 8,000 sunscreen and lip balm combos, 6,000 clear bags with drawstring, 6,000 first aid kits with carabiner, and 5,000 clear touch cell phone cases with lanyard. All items require full-color or one-color imprints as specified, with mock-ups and proofs needing prior approval from SCDPS. The solicitation opened on March 22, 2024, with offers due by April 3, 2024, at 2:00 PM through online submission at http://www.procurement.sc.gov. Award notification is scheduled for April 5, 2024, with all items to be delivered to the SCDPS Supply Warehouse in Blythewood, South Carolina within thirty days of purchase order receipt. Evaluation will focus on the lowest responsible and responsive bidder, with unit prices governing over extended prices in the award determination.

No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the solicitation. Bidders must register as a South Carolina state vendor and comply with standard procurement requirements, including certification of independent price determination, debarment certification, drug-free workplace certification, and ethics compliance. The solicitation explicitly states that preference provisions do not apply per Section 11-35-1524(E)(5). Bidders are required to provide manufacturer's latest literature with complete product specifications, pictures of exact items, imprint area dimensions, and color options. All items must be new, manufactured in FDA-approved facilities in the United States, and packaged in bulk rather than individually. While no specific budget range is explicitly stated, the procurement involves multiple line items with varying quantities, suggesting a potentially significant contract value. Bidders must hold their offers open for a minimum of 30 calendar days following the opening date, with artwork to be provided by SCDPS after award.