Amendment 1 & Attachment A.pdf

SAP

State of South Carolina

Invitation for Bid

AMENDMENT 1

(COTS)

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026758 03/26/2024

MEGAN LEATH

803-896-7735 MeganLeath@scdps.gov SC Department of Public Safety Attn: Procurement Office PO Box 1993 Blythewood SC 29016

DESCRIPTION: Promotional Items USING GOVERNMENTAL UNIT: DPS Administration

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 04/03/2024 04/04/2024 02:00 PM (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1 - ONLINE BID SUBMISSION

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 04/05/2024. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES DO NOT APPLY PER SECTION 11-35-1524 [E](5).

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

PREFERENCES DO NOT APPLY PER SECTION 11-35-1524 [E](5).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENT ONE

Invitation for Bid 5400026758

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

The purpose of this Amendment is to move the Opening Date, answer vendor questions and to add Attachment A.

OPENING DATE/TIME WAS: 04/03/2024 02:00 PM

NEW OPENING DATE/TIME: 04/04/2024 02:00 PM

Vendor Question 1: Could you kindly confirm whether we are required to bid on all items?

SCDPS Answer: This Solicitation will be awarded to one Offeror as stated on Page 14 of the Solicitation. Since this will only be awarded to one Offeror, you must be able to bid on all items.

Vendor Question 2: How are you wanting the items to be packaged? I don’t understand this part in the proposal.

SCDPS Answer: Items should be packaged for shipment how they normally should be - we just require that the items are not individually packaged. This prevents us from having to unpack each individual item as we are handing them out.

Vendor Question 3: When referring to “Full Color Imprint” - How many different colors are being imprinted (logo)?

SCDPS Answer: Full color imprint covers the entire koozie. An example of koozies with full color imprint can be seen on Attachment A. They do not have to be the exact same item, just similar.

Vendor Question 4: Does DPS have a truck level dock or a lift gate? Also, does DPS require Certificate of Insurance at the time of delivery?

SCDPS Answer: SCDPS has a loading dock. SCDPS does not require Certificate of Insurance at the time of delivery for this Solicitation.

Vendor Question 5: Some of these products in these quantities will have a lead-time longer than 30 days. Will you permit a longer delivery time for certain items?

SCDPS Answer: All items must be able to be delivered no later than May 1, 2024 so that SCDPS will have them in time for events we will be attending.

Vendor Question 6: What color(s) are you looking for as the base Koozie color?

SCDPS Answer: Since this is Full Color imprint there is no base color.

Vendor Question 7: Should we assume a traditional shape/size koozie, or are you looking for ones designed for tall cans (i.e. white claw) or bottles, or would you like to see options for all 3 versions?

SCDPS Answer: Just a traditional shape/size koozie is requested. A few examples of what we are looking for can be seen on Attachment A. They do not have to be the exact same item, just similar.

Vendor Question 8: Do you want all 5000 to be the same color? What color?

SCDPS Answer: All will be full color imprinted. Artwork will be provided after Award.

Vendor Question 9: Is there a thickness requirement or gauge of material for the koozies?

SCDPS Answer: No.

Vendor Question 10: Are the paper fans printed on 1 side or 2 sides? Also, what size is the fan?

SCDPS Answer: The fan should be around 8” x 8” with a wooden handle. Also it will be full color imprint on two sides.

Vendor Question 11: Can you describe the fans that you want? A traditional folding fan, or more of the style that is a thicker paper, which may or may not include a wooden stick handle?

SCDPS Answer: We are looking for a basic paper fan (non-folding) that is square with round edges and a wooden handle. The fans will be a two sided full color imprint. A few examples of what we are looking for can be seen on Attachment A. They do not have to be the exact same item, just similar.

Vendor Question 12: Can you provide an image of the bandanas you are looking for? Type of fabric? The description is limited and an image will let me know the type of printing you are considering so I can price accordingly.

SCDPS Answer: The fabric must be cotton. An example of what we are looking for can be seen on Attachment A.

They do not have to be the exact same item, just similar.

Vendor Question 13: Does the bandana have a size?

SCDPS Answer: The bandanas must be at least 21” x 21”.

Vendor Question 14: Do you want the crayons in a cardboard box or in plastic wrap?

SCDPS Answer: The crayons must be in a cardboard/paper type box.

Vendor Question 15: And are you considering a crayon/coloring book combo package?

SCDPS Answer: No, we are only looking for a 4-pack of crayons.

Vendor Question 16: Any preference for SPF on the sunscreen, and size in ounces?

SCDPS Answer: The sunscreen should be 1.5 to 2 ounces and at least SPF50.

Vendor Question 17: Do you prefer a beeswax or petroleum based lip balm?

SCDPS Answer: Beeswax.

Vendor Question 18: Do you have a flavor preference for the lip balms, and do you want them to include SPF protection or not?

SCDPS Answer: Vanilla with SPF.

Vendor Question 19: Do you want these on a carabiner? Do you have an item reference # for us?

SCDPS Answer: Yes, we want these on a carabiner/clip. A few examples of what we are looking for can be seen on Attachment A. They do not have to be the exact same item, just similar.

Vendor Question 20: Do you have a size and/or color preference for the backpacks? (Color meaning the trim / strap color of the bag)

SCDPS Answer: They must be clear with multiple color options for the trim. Color options must be included in the descriptive literature required.

Vendor Question 21: What size bag? Is this a backpack? Do you want the drawstring to be in any particular color? Do you have a picture reference for this item?

SCDPS Answer: Per the Bidding Schedule, this is a backpack. A few examples of what we are looking for can be seen on Attachment A. They do not have to be the exact same item, just similar.

Vendor Question 22: Any preference for what supplies / items are in the first aid kit?

SCDPS Answer: The first aid kit must at least include latex-free bandages, antiseptic towelette(s), and first aid cream.

Vendor Question 23: What is the case made of (vinyl? nylon, plastic? Etc.)

SCDPS Answer: The first aid kit requested can be any material just needs to be small with a carabiner attached and a 7-8 piece set.

Vendor Question 24: Do you have a size preference for the cell phone case?

SCDPS Answer: We do not have a size preference – the case just needs to be able to hold a variety of the most common phones (iPhones & Android). A few examples of what we are looking for can be seen on Attachment A. They do not have to be the exact same item, just similar.

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER

PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL

ATTACHMENT A - EXAMPLES

Crayons: (4-pack)

Koozies:

Bandanas:

Paper Fans:

Sunscreen/Lip Balm w/Carabiner:

Clear Bag with Drawstring:

First Aid Kits w/ Carabiner:

Cell Phone Case: