Project Financing Management Software

Louisville Metro Government's Office of Housing and Community Development (OHCD) is issuing Request for Proposals (RFP) #260050 for a comprehensive Project Financing Management Software solution. The procurement seeks a robust, scalable software platform specifically designed to support housing and community development finance project lifecycles, capable of managing up to 50 active projects simultaneously with archival capacity for 200 projects. Required system capabilities include AI-driven document analysis, customizable dashboards and workflows, advanced reporting tools, cloud-based secure compliance features, and onboarding for a minimum of 10 user licenses. The evaluation criteria will assess Technical Capacity and Features (40 points), AI Integration and Innovation (10 points), Vendor Experience (20 points), Implementation Plan and Ongoing Support (20 points), and Compensation (10 points). The solicitation covers three potential vendors: Builders Patch, Concourse Tech Inc., and ParkRon Technologies. Key procurement dates include a question period from August 5, 2025, at 10:00 AM EDT through August 12, 2025, at 3:00 PM EDT, with final proposal submissions due by August 19, 2025, at 3:00 PM EDT through Louisville Metro's web-based Bonfire portal.

The procurement includes several set-aside and preference provisions, specifically mandating minority, female, and historically underutilized business enterprise (MFHBE) participation with goals of 15% for MBE contractors, 5% for FBE contractors, and 0.5% for HBE contractors. Local vendor preferences will be applied with a 5% reduction or 5-point addition to proposals. The contract includes provisions for potential multi-year renewal, with the ability to extend for up to five total years. While no specific budget range is explicitly stated, the RFP requires vendors to maintain proposal pricing firm for at least six months after the closing date. Insurance requirements are comprehensive, including Commercial General Liability ($1,000,000/$2,000,000), Workers' Compensation at statutory limits, and Professional Liability ($1,000,000/$2,000,000 aggregate). Notably, the procurement involves potential Community Development Block Grant (CDBG) funding, which introduces additional federal compliance requirements around equal employment opportunity, civil rights protections, and specific reporting obligations.