10-Submission Instructions - RFP260050.pdf
PDF 107 KB Posted
- Attached to
- Project Financing Management Software
- Solicitation number
- RFP260050
- Issued by
- Bath County, Kentucky
About this file
This is a submission instructions document from the City of Louisville outlining the requirements for suppliers to submit proposals through their Public Portal. The procurement involves software and technology services across multiple commodity codes including application software, integrated software, project management software, and mainframe/server software under NIGP codes 20811, 20853, 20868, 20880, 20969, and 20987. Suppliers must submit required documentation including Good Faith Effort forms, Info/Addenda/Signature forms, Ban the Box forms, current W-9 forms, IT Risk Assessments, certifications for lobbying and telecommunications, SAM certification, technical capacity documents, AI integration materials, vendor experience, implementation plans, and compensation information. The question period runs from August 5, 2025 at 10:00 AM EDT through August 12, 2025 at 3:00 PM EDT, with final submission deadline of August 19, 2025 at 3:00 PM EDT.
The procurement requires specific file formats with most documents submitted as PDFs, though some categories accept multiple file types including various document, image, and multimedia formats. Technical submissions including Technical Capacity and Features, AI Integration and Innovation, Vendor Experience, and Implementation Plan and Ongoing Support allow multiple files, while administrative documents are limited to single file submissions. The maximum upload file size is 1000 MB, and the City recommends beginning the upload process at least one day before the closing deadline. Suppliers must use the Bonfire portal system accessed through Microsoft Edge, Google Chrome, or Mozilla Firefox with Javascript and cookies enabled, and technical support is available through Bonfire's vendor support system.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 4-IT Risk Assessment questionnaire v6.xlsx | XLSX spreadsheet | |
| 6-Federal Terms for Non-Construction CDBG-Funded Contracts.pdf | ||
| 3-W9 2024.pdf | ||
| 5-Info, Addenda Signatures-Federal RFP.pdf | ||
| 7-SAM Certification.pdf | ||
| 8-Certifications-Lobbying Telecommunications.docx | DOCX document | |
| 1-GFE Docs.xlsx | XLSX spreadsheet | |
| 11-Bid Tab.pdf | ||
| 2-Procurement - LMCO ban the box.pdf | ||
| 9-RFP260050 Specifications.pdf |
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement
Good Faith Effort Forms/Documentatio n
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
1 Required
Info, Addenda &Signature Form File Type: PDF (.pdf) 1 Required
Ban the Box Form File Type: PDF (.pdf) 1 Required
Current W-9 File Type: PDF (.pdf) 1 Required
IT Risk Assessment
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
1 Required
Name Type # Files Requirement
Certifications- Lobbying & Telecommunications
File Type: PDF (.pdf) 1 Required
SAM Certification File Type: PDF (.pdf) 1 Required
Technical Capacity and Features File Type: PDF (.pdf) Multiple Required
AI Integration and Innovation File Type: PDF (.pdf) Multiple Required
Vendor Experience File Type: PDF (.pdf) Multiple Required
Implementation Plan and Ongoing Support File Type: PDF (.pdf) Multiple Required
Compensation File Type: PDF (.pdf) 1 Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 20811
Application Software, (Not Otherwise Classified], Microcomputer
NIGP 20853 Integrated Software, NIGP 20868
Project Management Software, NIGP 20880
Microcomputer (Not Otherwise
Commodity Set Commodity Code Title Description
Classified)
NIGP 20969
Project Management Software, Mainframes and Servers
NIGP 20987
Mainframes and Servers (Not Otherwise Classified)
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
2. Upload your submission at:
https://louisvilleky.bonfirehub.com/opportunities/196687
The Question period for this opportunity starts Aug 05, 2025 10:00 AM EDT. The Question period for this opportunity ends Aug 12, 2025 3:00 PM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Aug 19, 2025 3:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
https://louisvilleky.bonfirehub.com/opportunities/196687
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
City of Louisville uses a Bonfire portal for accepting and evaluating proposals digitally.
Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us
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