Procurement & Installation of (1) Submersible Variable Frequency Device (VFD) Pump Station

The Savannah Airport Commission is soliciting proposals for the procurement and installation of one submersible Variable Frequency Device (VFD) pump station (RFP 2026-0020). The selected contractor must provide all labor, materials, equipment, supervision, and installation services to deliver a fully operational system, including site preparation, integration with the existing irrigation system, electrical connections, controls integration, testing, start-up, and commissioning. The scope requires installation of two submersible pump sleds equipped with 10 HP 230VAC 3-phase motors capable of delivering 200 GPM at 90 PSI, along with associated appurtenances such as check valves, isolation valves, and HDPE components, plus an outdoor-rated control panel featuring a 7-inch color HMI interface, PLC with SIMPLESENSE software, and remote access capability. Proposals must include a cover letter, detailed project schedule, comprehensive scope of services, complete cost breakdown, proof of valid state and local electrical contractor licenses, general liability and workers' compensation insurance documentation, current airport-specific credentials, and at least three references for comparable projects completed within the past five years. The evaluation criteria weigh experience and past performance at 30 points, scope of services and qualifications at 30 points, proposed timeline at 20 points, cost at 15 points, and local, small business, or minority-owned business status at 5 points. A mandatory pre-proposal meeting is scheduled for May 21, 2026, at 10:00 a.m. at 640 Gulfstream Road, Savannah, Georgia, with virtual attendance available via Microsoft Teams, and the proposal deadline is June 17, 2026, at 5:00 p.m. EST via https://savannahairport.bonfirehub.com/, with award notification expected no later than August 5, 2026.

The procurement includes opportunities for local small business enterprises (LSBEs) and minority-owned business enterprises to qualify for set-aside consideration under the City of Savannah's Savannah First Initiative, with eligible businesses required to be located within Savannah's geographic boundaries and maintain active registration as an LSBE or hold a Minority Business Certificate. Proposers must submit a Local Small Business/Minority Business Form with required supporting documentation such as a City of Savannah Business Tax Certificate or Minority Business Certificate to be considered for the 5-point preference in evaluation. All proposals must include a Non-Collusion Affidavit signed by an authorized representative affirming that the bid is genuine, independent, and made without collusion, and an Addendum Acknowledgement Form confirming receipt and understanding of any addendums issued during the solicitation period. The contract will include a two-year manufacturer warranty on the pump station and factory-trained on-site assistance for unloading, assembly, start-up, tuning, and operator training, with an estimated 48-month subscription for remote monitoring capabilities included. The Savannah Airport Commission reserves the right to reject any or all proposals, conduct best and final negotiations, and select the respondent offering the most advantageous value regardless of lowest bid; no specific budget range or award value is disclosed in the solicitation documents.