Printing Services for Emergency Preparedness Guides

Sarasota County is requesting quotes for printing services to produce 5,000 copies of an Emergency Preparedness Guide from a print-ready PDF, with quotes due September 11, 2026 at 12:00 a.m. and questions due by 10:00 a.m. on September 10.

The scope specifies an 11 × 17 inch format folding to 11 × 8.5 inches, 32 pages plus cover, 4/4 process color with bleed, saddle-stitch binding, and 80-pound matte white recycled paper (both cover and interior) with verifiable postconsumer recycled content and sustainably produced wood. The successful vendor must submit a proof copy for County review and approval within 10 business days of purchase order issuance and deliver the finished product to the Sarasota County Emergency Operations Center at 6050 Porter Way, Sarasota, FL 34232 (Attention: Ginger Mills) no more than 10 days after purchase order receipt. All materials must be new and current versions; used or refurbished materials are not acceptable. Bidders must provide references demonstrating prior experience with similar printing products and hold all required licenses and certifications at time of bid submission.

The total bid may not exceed $50,000. The County may purchase additional quantities at the unit price quoted within 30 days following award and for up to one year following award, provided total purchases do not exceed $50,000. Bidder fees must be inclusive of all costs including delivery; the County will not pay additional charges unless specified. Materials are warranted for one year from County acceptance or the standard manufacturer warranty, whichever is greater. Award is made to the responsive and responsible bidder offering the lowest total bid price.

Vendors must carry Commercial General Liability ($500,000 per occurrence / $1,000,000 aggregate), Business Auto Liability ($500,000 combined single limit), Workers Compensation at statutory limits with employer's liability ($100,000 each accident / $100,000 per person each disease / $500,000 aggregate), and Pollution Liability ($1,000,000 per occurrence). Sarasota County must be named as additional insured on the Commercial General Liability policy. The contact for questions is Tamara Anderson, Budget & Operations Coordinator, tanderson@scgov.net or (941) 861-5752.