Printing of the Credit Free Course Bulletins and Summer Camp Bulletin

Hudson Valley Community College is requesting sealed bids for printing credit-free course bulletins and summer camp bulletins, with bids due August 12, 2026 at 2:00 PM and opening at 2:15 PM the same day. Submissions are through the online Bonfire application at https://hvcc.bonfirehub.com, by mail, or in person to Tabitha D'Attilio, Director of Procurement, at the HVCC Administration Building in Troy, New York.

The scope covers four separate bulletin publications: Fall 2026, Spring 2027, Summer 2027, and Summer Camps 2027 course bulletins. Production volumes are 80,000 copies per semester for course bulletins and 20,000 copies for summer camp materials, with pricing also requested for plus or minus 20,000-unit variations. Course bulletins are 16.25" x 10.75" folded (8.125" x 10.75" final trim) with 28–52 pages plus covers; summer camp materials are 20–32 pages plus covers. Specifications require 80# gloss text covers with 35# premium 80 bright newsprint for course bulletins and 50# premium 92 bright newsprint for summer camp materials. All covers print CMYK both sides with full bleed; text pages print CMYK without bleed. Binding includes trimming, collating, folding, and either gluing or stitching. Electronic files are supplied as Acrobat PDF or InDesign. Vendors must deliver final materials within 10 working days of file receipt with one proof set approved within 24 hours. No paper substitutions permitted. Vendors must specify binding method, turnaround time if unable to meet 10-day delivery, and pricing firm duration.

The contract term runs September 1, 2026 through August 31, 2027. Delivery is F.O.B. to HVCC's Central Receiving, 80 Vandenburgh Avenue, Troy, New York 12180, between 9:00 AM and 3:30 PM, Monday–Friday. Award goes to the lowest responsible bidder. Bidders must submit signed Non-Collusion Certification, references preferably from educational institutions, insurance certificate naming HVCC, Rensselaer County, and the State University of New York as additional insureds, and comply with New York State prevailing wage requirements. Minimum insurance includes $1 million comprehensive general liability per occurrence and $2 million aggregate, and $1 million automobile liability. No subcontracts permitted without prior written consent. Award notification occurs within 30 working days of bid opening.