4-Specs Bid 4057.pdf
PDF 170 KB Posted
- Solicitation number
- Bid 4057
- Issued by
- Rensselaer County, New York
About this file
This is a specifications document for Bid 4057 issued by Hudson Valley Community College (HVCC), a SUNY system institution located in Troy, New York, seeking qualified vendors for printing credit-free course bulletins and summer camp materials. HVCC requests printing of four separate community education course schedule bulletins covering Fall 2026, Spring 2027, Summer 2027, and Summer Camps 2027, with delivery dates scheduled for early January, late February, early April, and early August respectively. The project requires printing 80,000 copies per semester for the three course bulletins and 20,000 copies for the summer camp bulletin, with pricing also requested for quantities of plus or minus 20,000 units. The bulletins will have a flat trim size of 16.25" x 10.75" folded to 8.125" x 10.75", with page counts ranging from 28 to 52 pages plus covers for course bulletins and 20 to 32 pages plus covers for summer camp materials. Vendors must submit bids through the online Bonfire application system at https://hvcc.bonfirehub.com by the specified deadline, with late submissions not accepted. The contract term runs from September 1, 2026 through August 31, 2027, with final bulletins to be split between the college campus and an off-campus mail house location to be determined.
The specifications require specific paper stocks including 80# gloss text covers with 35# premium 80 bright newsprint for course bulletins and 50# premium 92 bright newsprint for summer camp materials. All covers must be printed in CMYK on both sides with full bleed, while text pages require CMYK printing without bleed. Binding options include trimming, collating, folding, and either gluing or stitching, with vendors required to specify their binding method in their bid. Electronic files will be supplied as Acrobat PDF or InDesign files, and vendors must deliver final printed materials within 10 working days of file receipt, allowing for one set of proofs approved within 24 hours. Paper substitutions are not permitted, and vendors must provide rates per line for author's alterations beyond the bid amount. The award will be made to the lowest responsible bidder meeting all specifications, with successful vendors required to sign the Service and Supply Agreement. No subcontracts are permitted without prior written consent from HVCC, and vendors should specify their turnaround time if unable to meet the 10 working day delivery requirement and state how long their pricing will remain firm.
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Other files
| File | Type | Posted |
|---|---|---|
| 5-Bid Form.pdf | ||
| 3-Bid Legal Information.pdf | ||
| 1-Insurance.pdf | ||
| 2-Non Collusive.pdf |
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Text version
SPECIFICATIONS FOR BID 4057
PRINTING OF THE 2026-27 CREDIT-FREE COURSE
BULLETINS AND THE 2027 SUMMER CAMP
BULLETIN
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking an experienced and qualified vendor for the printing of four course bulletins.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C – PROJECT SCOPE
Please state the length of time prices will remain firm.
Specifications for the credit-free bulletins are as follows:
Jobs: 4 separate Community Education course schedule bulletins: Fall 2026 and Spring, Summer 2027 semesters + Summer Camps 2027. Printing delivery due dates:
early January, late February, early April, and early August
Quantity: 3 Course Bulletins: 80,000 per semester printing. (please also price for +/- 20k) Summer Camp: 20,000
Size: Flat trim size – 16.25” x 10.75” Folded finish size – 8.125” x 10.75”
No. of pages: 3 Course Bulletins: 28, 32, 36, 40, 44, 48 or 52 text pages + cover (varies per semester) Summer Camp: 20, 24, 28 or 32 text pages + cover
Paper: 3 Course Bulletins: 80# gloss text cover with 35# premium, 80 bright newsprint text.
Summer Camp: 80# gloss text cover with 50# premium, 92 bright newsprint text.
Ink: Covers: CMYK both sides + full bleed. Text: CMYK, no bleed.
Proofs: Laser for text and match proof for cover or comparable. Please state proofing type.
Binding: Trim, collate, fold and glue or stitch. Please specify type of binding in bid.
Format: Electronic file(s) supplied to printer as Acrobat PDF or InDesign (Mac).
Delivery: Delivery must be received within 10 working days of receipt of files from
HVCC, allowing for one set of proofs that will be approved within 24 hours of receipt of proofs. If vendor cannot work within this timeframe, please specify your turnaround time.
Delivery of final bulletins will be split between the college campus and an additional mail house location. Delivery locations will be provided upon confirmation of each bulletin printing order.
Hudson Valley Community College reserves the right to change off-campus distribution at any time and vendor may revise delivery charges accordingly if that is to occur.
Include rate per line for AA (Author’s Alterations) corrections above and beyond the bided amount.
Paper substitutions will not be allowed.
SECTION D - TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the
College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
SECTION E- TERM OF CONTRACT
This is a one-year contract running from September 1st 2026 to August 31st 2027.
SECTION F-SCORING
This will be awarded to the lowest responsible bidder who meets all specifications.
All pricing should be submitted on the provided bid form.
SECTION G – SUBMISSION INFORMATION
Vendors must submit bids using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date.
HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800- 354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180 https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com
SECTION H – CONTACTS
Issuing Office
Graphics and Photography j.heiser@hvcc.edu
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